Best AI Meeting Note Takers That Integrate With Microsoft Copilot Cowork (2026)

Microsoft Copilot Cowork can draft a Word brief, a PowerPoint recap, or an Excel tracker for you, but it can only work from the meetings it can see. Out of the box, that means meetings recorded in Microsoft Teams. AI meeting note takers that integrate with Copilot Cowork close that gap by feeding transcripts, summaries, and action items from other platforms into the same task. As of September 29, 2026, Microsoft's published catalog lists six meeting-notes tools you can connect. This guide compares them, states where each one falls short, and shows how to connect one.

Fellow, a secure AI meeting assistant for enterprise teams and regulated industries, is one of the six, so read its entry with that in mind. Every entry gets the same checks: how the tool is listed by Microsoft, which meetings it covers, and what your admins can configure.

Which AI meeting note takers integrate with Copilot Cowork?

The best AI meeting note takers for Copilot Cowork in 2026 are Fellow, for enterprise security and coverage of meetings beyond Teams (Zoom, Google Meet, in-person, and botless recordings); Fireflies, for high-volume, collaboration-heavy teams that search across many calls; Granola, for individuals who want a lightweight bot-free notepad; Grain, for sales teams that clip and coach from customer calls; TeamsMaestro, for a free note taker built around Microsoft Teams; and Memoket, for in-person conversations captured on a wearable.

The list comes from Microsoft's Available plugins for Copilot Cowork page and its federated connectors overview. The order reflects fit for enterprise Microsoft 365 tenants that need governance, not popularity.

What is a Copilot Cowork plugin?

A Copilot Cowork plugin is a Microsoft 365 app package that adds skills, connectors, or both to Cowork. A connector links Cowork to an outside service, such as a meeting-notes tool, so Cowork can retrieve data with the signed-in user's own permissions.

Cowork is Microsoft's agentic system for multi-step work, generally available since June 16, 2026, and it requires a Microsoft 365 Copilot license. Users find plugins in the Microsoft 365 App Store, and admins can deploy them tenant-wide. The plugin does not replace your note taker. It gives Cowork read access to what your note taker already captured, so a single prompt can combine meeting content with your inbox, Teams chats, and SharePoint files.

Why does Copilot alone miss meetings held outside Teams?

Microsoft's own support answers make the dependency plain. A Microsoft Learn Q&A response from January 2026 explains that when a meeting is not run in Teams or transcription is off, Copilot cannot generate notes, and the answer says "Copilot will not be able to generate meeting notes or summaries afterward" (Microsoft Learn Q&A, January 2026).

That gap is wider than it sounds. Client calls hosted on Zoom, Google Meet sessions with external partners, and in-person meetings never reach a Teams transcript. Native Copilot notes also depend on a Copilot license and, per independent comparisons, work only inside Teams. When a question spans several meetings, such as "What did we commit to across our last five customer calls?", Cowork answers from an incomplete record.

This is why enterprise teams pair Cowork with a note taker that captures every platform. Fellow's plugin feeds Zoom, Google Meet, in-person, and botless recordings into Cowork alongside Teams.

Who approves a meeting-notes plugin in your tenant?

Your Microsoft 365 admin does. Microsoft states that partner plugins "require your IT admin to make them available" before users can add them. Admins manage plugins and connectors from the Microsoft 365 admin center, and Microsoft says connector activity can be audited in Microsoft Purview.

For security and legal teams, approval is where the real evaluation happens. The questions are specific: does the vendor hold SOC 2 Type II, does it train models on your transcripts, can you set retention and redaction rules, and does the plugin read or write to your workspace? The comparison table below answers those questions per tool.

Fellow's plugin is read-only, each user signs in with their own Fellow account, and Fellow admins choose which capabilities Copilot can use.

The six AI meeting note takers with a Copilot Cowork integration

1. Fellow: Best for enterprise security and compliance

Fellow is an AI meeting assistant and notetaker built for enterprise teams and regulated industries, and its plugin, Fellow.ai For Copilot, is listed in Microsoft's Cowork catalog and on the Microsoft Marketplace. Microsoft selected Fellow for the Cowork partnership program, and Wirecutter named Fellow its top pick for transcribing and summarizing meetings.

Security and compliance:

• SOC 2 Type II

• HIPAA compliant, with a BAA available

• GDPR compliant

• Never trains AI models on customer data, on any plan, with no opt-out required

• Compliance portal

• Super admin API

• Password-protected recaps

• Transcript redaction

• AI trackers (MNPI or PII)

Key features:

• Cowork can search past meetings by topic, attendee, company, date, or channel, then pull AI meeting notes, speaker-attributed transcripts, action items, and agendas.

• Every meeting Fellow captures is available to Cowork, including Zoom, Google Meet, in-person meetings, and botless recordings from the Mac or Windows desktop app.

• Each user connects with their own Fellow account, so Cowork sees only the meetings, notes, and channels that user can already open. Fellow admins can choose which capabilities Copilot uses, view or remove any user's connection, and review every connection in Fellow's security audit log.

• Ask Fellow answers cross-meeting questions inside Fellow, and Fellow also connects to Claude and ChatGPT.

• Governance controls that apply whichever assistant asks: the compliance portal for workspace-wide search, review, flagging, and audit logs, configurable data retention including a zero-day option, transcript redaction, pause and resume, consent capture, password-protected recaps, and access permissioning at the workspace, team, and user level.

How teams use it: Deal teams at private equity firms, hedge funds, and investment banks run sensitive conversations: expert calls, diligence sessions, IC discussions, and roadshow prep. Fellow's AI trackers can surface concerns like MNPI or PII for compliance review, information barrier policies can be configured between business units, and an archiving integration with Global Relay supports financial services record-keeping.

Legal teams get the same controls for privileged matters. These are configuration options designed to support your compliance program, not legal advice, so confirm requirements with your own counsel. Teams at Shopify, HubSpot, Vidyard, and Motive use Fellow, and customer stories show how.

Pricing: Free plan (5 AI notes and 5 AI recordings per user, lifetime). Team is $7 per user per month billed annually ($11 monthly). Business is $15 billed annually ($23 monthly). Enterprise is $25 per user per month billed annually, starting at 10 users. See Fellow pricing for current plans.

Limitations:

• A Fellow workspace admin must turn on the MCP connection (off by default) before anyone can connect.

• Botless recording requires the Mac or Windows desktop app.

• Transcript redaction and advanced recording permissions sit on the Enterprise plan, and the free plan is capped at 5 lifetime AI notes.

Best for: Mid-size to enterprise Microsoft 365 organizations, especially in security-conscious and regulated industries, that need Zoom, Google Meet, in-person, and Teams meetings governed under one security policy. Unlike Fireflies or Granola (a lightweight notepad for solo users), Fellow is built for mid-sized and enterprise teams that need bot and botless capture under the same admin controls.

2. Fireflies: Best for high-volume teams

Fireflies appears in Microsoft's partner plugin list with a description centered on retrieving meeting transcripts, summaries, and action items from calls. It records Zoom, Google Meet, and Teams calls and builds a searchable archive, which suits teams that hold many meetings each week and want cross-meeting search.

Key features:

• Transcripts, summaries, and action items retrievable from Cowork

• Bot-based capture by default, with desktop app and native Google Meet capture added in early 2026

• CRM sync and analytics on Business and above

• SOC 2 Type II, and Fireflies states it does not train AI models on meeting content

Pricing: Free plan available. Pro is $10 per user per month billed annually ($18 monthly). Business is $19 annually ($29 monthly). Enterprise is $39 per user per month, billed annually only.

Limitations:

• The default capture mode is still a visible bot.

• HIPAA (with a signed BAA and private storage), custom data retention, and SSO sit on the Enterprise plan, which is billed annually only.

• AI credits cap some features on Pro and Business.

Best for: Teams that run many recurring calls and want broad search and integrations.

3. Granola: Best lightweight bot-free option for solo users

Granola is an AI notepad that runs on your desktop, captures system audio without a bot, and blends your own rough notes with the transcript. Microsoft lists it as a plugin for querying Granola meeting notes, transcripts, and insights in Copilot, and Granola's own integrations page shows a Microsoft 365 Copilot connection.

Key features:

• No meeting bot, with capture across Zoom, Google Meet, Teams, and other desktop calls

• Your raw notes shape the enhanced note

• Audio is not retained after transcription, and notes and transcripts are stored in Granola's US-hosted AWS environment

• Enterprise plan adds SSO (50 or more seats), sharing controls, transcript retention policies, and HIPAA support with a BAA for the desktop apps

Pricing: Free plan with a lifetime meeting cap. Paid plans start at about $18 per month, and Enterprise starts at $35 per user per month.

Limitations:

• The workflow centers on a personal note rather than a shared organizational library.

• Notes stay in Granola's own cloud, so admins manage a second store outside the Microsoft 365 tenant.

• Data residency is US only.

• On Free and Business, anonymized data may be used to train Granola's own models unless each user opts out.

Best for: Individual power users who want polished notes without a bot in the call.

4. Grain: Best for sales call clips and coaching

Grain, listed as Grain for Copilot, lets Cowork search sales call recordings, highlights, and conversation analytics. Grain's core workflow is marking a moment during a call and turning it into a shareable clip, which suits sales coaching, deal reviews, and voice-of-customer research.

Key features:

• Highlight clips and playlists from customer calls

• Salesforce and HubSpot sync for recordings and notes

• Capture across Zoom, Google Meet, and Teams

• SOC 2 Type II, with SSO on Enterprise

Pricing: Free to start, with paid plans listed on Grain's pricing page.

Limitations:

• The product targets customer-facing roles rather than internal or governance-heavy meetings.

• A bot joins meetings by default, and bot-free capture runs through the desktop app.

• Grain's security page makes no HIPAA or BAA commitment.

• Microsoft's connector gallery labels the Grain connector as a preview.

Best for: Sales and customer success teams that coach from clips.

5. TeamsMaestro: Best free option built for Microsoft Teams

TeamsMaestro, from MailMaestro (Maestro Labs), is a free AI note taker built around Microsoft Teams, with support for Zoom and Google Meet. A bot joins scheduled meetings and delivers summaries and action items, and the Microsoft Marketplace listing says you can also query meeting history in natural language through Microsoft 365 Copilot.

Key features:

• Bot joins Teams meetings from your calendar

• Summaries, action points, and speaker identification

• Notes available across Teams, Outlook, and Microsoft 365

• SOC 2 Type II, HIPAA, and GDPR listed on Maestro Labs' security page

Pricing: Free plan available, with paid plans for higher volume.

Limitations:

• A visible bot joins every meeting, so there is no bot-free capture for sensitive calls.

• In-person meetings are outside its scope.

• The product is built around Microsoft Teams first, so teams that live mostly in Zoom or Google Meet get less from it.

Best for: Teams on a tight budget that hold most meetings in Microsoft Teams.

6. Memoket: Best wearable for in-person conversations

Memoket is a wristband recorder rather than a software note taker. Microsoft's catalog lists a plugin that lets Cowork search and review Memoket recordings, briefs, summaries, and transcripts. Memoket's site describes on-device capture of conversations, with summaries and action items sent to apps such as Outlook, Slack, and Gmail.

Key features:

• Wearable capture for in-person meetings, calls, and events

• Summaries, tasks, and follow-ups from a single press

• Cross-conversation memory

• Integrations with ChatGPT, Claude, Notion, and Outlook

Pricing: Hardware purchase. Memoket's site says no subscription is required.

Limitations:

• Capture requires carrying a physical device.

• Recordings live in Memoket's app rather than a shared, permission-controlled team workspace.

• It captures in-person audio well, but it is not built to join video meetings the way software note takers do.

Best for: Founders and field teams who capture in-person conversations away from a laptop.

How do the six compare on security, coverage, and Cowork access?

Fellow, Fireflies, Grain, and TeamsMaestro keep customer data out of AI training, TeamsMaestro signs users in with their existing Microsoft accounts on its free plan, and Granola's bot-free capture needs no admin setup for a single user. Fellow's advantage is the combination: capture across every meeting platform, bot and botless modes under one policy, and governance controls such as the compliance portal, configurable retention including zero-day retention, and transcript redaction in the same workspace that feeds Cowork.

How do you connect an AI meeting note taker to Copilot Cowork?

Connecting a note taker takes two admin steps and three user steps. The example below uses Fellow, and the pattern is similar for other catalog plugins.

Admin setup, once per organization:

1. A Fellow workspace admin turns on the MCP connection under Workspace settings, then Fellow MCP. It is off by default.

2. A Microsoft 365 admin enables Cowork and, if the organization requires it, approves or deploys the partner plugin from the Microsoft 365 admin center under Agents.

User setup:

1. In Cowork, select the plus button, choose Customize, and open the Plugins tab. Find Fellow, or add it from the Microsoft Marketplace.

2. Call on Fellow in a Cowork task.

3. Sign in to your own Fellow account and approve the connection.

Once connected, prompts can combine meeting content with your Microsoft 365 data. Fellow suggests examples such as "Summarize every call we've had with Acme this quarter and draft a Word account brief with open risks and next steps," or "Create a PowerPoint recapping the key decisions from last week's leadership meetings." For deal teams, the same pattern can pull expert call takeaways into an IC memo draft or turn diligence sessions into a tracker in Excel. Cowork produces the Word, PowerPoint, or Excel file, and the plugin supplies the meeting record. Details are on Fellow's Copilot Cowork integration page, and the MCP Server page covers Fellow's wider connector model.

Frequently asked questions

Which AI meeting note takers work with Microsoft Copilot Cowork?

Microsoft's Cowork plugin catalog lists six meeting-notes tools as of September 29, 2026: Fellow, Fireflies, Granola, Grain, TeamsMaestro, and Memoket. Catalog entries change often, so check the Available plugins for Copilot Cowork page on Microsoft Learn and the plugin list in Cowork's Customize view before choosing a tool.

Does Copilot Cowork see Zoom and Google Meet meetings?

Cowork sees Zoom and Google Meet meetings only through a plugin whose vendor captured them. Fellow's plugin brings in every meeting Fellow captures, including Zoom, Google Meet, in-person, and botless recordings, alongside Teams. Native Copilot notes depend on Teams transcription, so meetings held elsewhere stay out of view without a note taker plugin.

Is the Fellow plugin for Copilot Cowork read-only?

Yes. Copilot can search Fellow meetings and retrieve summaries, transcripts, action items, and agendas, but cannot change anything in the Fellow workspace. Fellow lists write access, such as updating agendas from Copilot, as planned for a future release. Each user connects with their own Fellow account and sees only content that user can already access.

Do I need a Microsoft 365 Copilot license to use these plugins?

Yes for Cowork itself. Microsoft states that Cowork requires a Microsoft 365 Copilot or Copilot Business license, and IT administrators control access. Some plugins also connect to services that need their own subscription or sign-in. Fellow offers a free plan and paid plans starting at $7 per user per month billed annually.

How do admins control what Copilot Cowork can read from a meeting-notes plugin?

Microsoft 365 admins approve and deploy partner plugins from the admin center, and users sign in to each service with their own credentials. Fellow adds workspace controls: admins turn on the MCP connection, choose which capabilities Copilot can use, view or remove any user's connection, and see every connection in Fellow's security audit log.

Can regulated firms use a meeting notes plugin with Copilot Cowork?

Firms in financial services, legal, and healthcare can evaluate one against their own requirements. Fellow provides configuration options such as SOC 2 Type II, HIPAA compliance with a BAA, configurable retention with zero-day retention, transcript redaction, and a compliance portal. These options support a firm's compliance program and are not legal advice, so confirm requirements with your own counsel.

Conclusion

Copilot Cowork is only as complete as the meetings it can read, and Teams covers only part of what your organization records. Six note takers now plug into Cowork, and the right pick depends on whether you need sales clips, a free Teams bot, or a wearable. For enterprise teams that need every meeting platform under one governance policy, Fellow pairs the Cowork plugin with retention, redaction, and review controls you configure yourself.