11 Top Sembly AI Alternatives for Meeting Transcription and Notes

Meeting transcription tools use artificial intelligence to automatically create written records of conversations, action items, and decisions in virtual or in-person meetings. With remote work increasing and data privacy requirements tightening, professionals need alternatives to Sembly AI that deliver accurate transcription while maintaining enterprise‑grade security and compliance standards.

This guide examines the top 10 Sembly alternatives for 2025, focusing on features, pricing, platform compatibility, and privacy considerations that matter to senior leaders, operations professionals, and regulated industries. Each option offers distinct capabilities for automated meeting capture, AI‑driven summaries, and collaboration features.

Why consider Sembly AI alternatives?

While Sembly AI is a capable meeting assistant, recent user feedback highlights recurring issues that may affect reliability and collaboration accuracy, especially for larger or specialized teams.

• Speaker recognition and attribution: Many reviewers note that Sembly sometimes mis-attributes dialogue to the wrong participant during multi-speaker calls. If your workflow depends on knowing exactly who said what (e.g., for compliance, sales, or project tracking), this can create confusion or mis-assigned actions.

• Reliability and meeting capture: Users report inconsistent performance when Sembly joins or records meetings:

• Limited custom vocabulary: Teams in technical or regulated fields mention that Sembly lacks custom terminology support, which can reduce transcript accuracy.

• Export and editing flexibility: Some reviewers find transcript editing and exporting restrictive.

• Interface and learning curve: A few users describe the interface as non-intuitive or overwhelming at first.

In short, Sembly AI remains an option for automated meeting notes, but reliability, speaker accuracy, and scalability are recurring pain points. Exploring alternatives may deliver smoother team adoption, stronger technical accuracy, or better total cost of ownership.

Key features to evaluate in Sembly competitors

Must‑have transcription capabilities

• Real‑time transcription accuracy

• Multi‑speaker identification and labeling

• Automated action item detection

• Searchable conversation archives

Integrations and workflow support

Compatibility with conferencing platforms and productivity tools directly impacts user adoption rates and return on investment.

Essential integrations:

• Zoom, Microsoft Teams, Google Meet support

• Slack and communication platform connectivity

• CRM system integration (HubSpot, Salesforce)

• Project management tool compatibility

• Calendar and scheduling system connections

Data privacy and security considerations

Data privacy and security in transcription contexts involves safeguarding meeting records and participant information from unauthorized access, misuse, or unintended AI training applications. Organizations must evaluate how transcription providers handle, store, and process sensitive business communications.

Critical security practices:

• Exclusion of customer data from AI training

• Compliance certifications (GDPR, SOC 2, HIPAA)

• Granular access controls and permissions

• Audit trails and data retention policies

Top Sembly alternatives for AI meeting note-taking

1. Fellow

Fellow provides privacy‑focused meeting transcription and note-taking with a core commitment: customer data never trains its AI. This approach ensures compliance‑aligned meeting records for regulated industries and security‑conscious organizations.

Key capabilities include:

• Automated meeting capture and transcription across platforms

• Customized AI summaries and action item extraction

• AI meeting assistant to extract meeting insights and generate follow-up documents

• Granular recording controls, transcript redaction, and pause functionality for sensitive discussions

• Native integrations with Zoom, Google Meet, and Microsoft Teams

• 50+ Integrations with CRM (Salesforce, HubSpot) and Project Management Tools (Linear, Asana, Monday, Jira, ClickUp)

• Records, transcribes, and summarizes meetings in 99+ languages

Privacy and security approach:

• Customer data exclusion from AI training models

• Enterprise‑grade security for regulated environments

• Granular access controls for team administrators

Fellow positions itself as an option for organizations that need actionable meeting insights without compromising data security or compliance requirements.

Key takeaway: Fellow delivers enterprise‑grade privacy while offering robust transcription, AI summaries, and analytics, making it a strong fit for industries such as Software & IT, Finance, Legal teams, and professional services.

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2. Otter.ai

Otter.ai offers real‑time transcription with deep platform integrations and generous free plan features. The service provides a free tier and supports popular conferencing tools, though advanced editing and collaboration require paid subscriptions.

Key capabilities include:

• Real‑time transcription during live meetings

• Popular among individual users and small teams

• Highlight and comment functionality for key moments

• Advanced collaboration features require paid plans

Key takeaway: Otter.ai provides a solid free tier and real‑time accuracy, ideal for individuals and small teams seeking quick, searchable transcripts.

Explore other Otter alternatives

3. Fireflies.ai

Fireflies.ai offers meeting transcription and AI-generated summaries across different conferencing platforms. It connects with tools such as Slack, Notion, HubSpot, and Salesforce, allowing users to search meeting records and generate summaries automatically.

Key capabilities include:

• Platform-agnostic recording and transcription

• AI-based summaries of conversations

• Integrations with CRM and productivity tools

• Search and filtering of meeting content

Key takeaway: Fireflies.ai provides transcription and searchable archives with multiple integrations, making it an option for teams that want connected workflows and accept bot participation in meetings.

Explore other Fireflies alternatives

4. Fathom

Fathom provides transcription and summaries without using meeting bots or guest notifications. It offers unlimited free transcription and a simple interface suited to individuals or small groups.

Key capabilities include:

• Unlimited transcription and AI summaries

• Bot-free meeting recording

• Easy setup and navigation

• Free plan for individual users

Key takeaway: Fathom delivers transcription for individuals and small teams that need simple, no-cost meeting summaries.

Explore other Fathom.ai alternatives

5. Notta.ai

Notta.ai supports transcription in multiple languages and includes editing tools for conversations involving multiple speakers. It processes audio and video content with language detection and transcription accuracy suitable for multilingual work environments.

Key capabilities include:

• Transcription in over 100 languages

• Audio and video processing for multiple speakers

• Editing and speaker identification tools

• Language detection and transcription accuracy

Key takeaway: Notta.ai supports multilingual transcription and editing, making it an option for global teams and organizations with diverse language needs.

6. MeetGeek

MeetGeek offers AI transcription, summaries, and analytics across Zoom, Microsoft Teams, and Google Meet. It supports more than 50 languages and provides a free plan that includes a limited number of transcription hours each month.

Key capabilities include:

• Transcription across multiple meeting platforms

• AI-generated summaries and analytics

• Language support for 50+ languages

• Searchable meeting archives

Key takeaway: MeetGeek provides multilingual transcription and summary features across different meeting tools, making it an option for small teams.

7. Tactiq

Tactiq records live captions within meetings through a browser interface without using bots. It provides a way to capture meeting content directly from captions.

Key capabilities include:

• Bot-free live caption recording

• Browser-based transcription

• Minimal participant notifications

• Caption-based note generation

Key takeaway: Tactiq offers browser-based, bot-free caption recording, making it an option for users who want a simple transcription method.

8. Krisp

Krisp performs transcription and processing on the user’s device rather than the cloud. It combines local audio processing with noise cancellation, speaker identification, and multilingual support.

Key capabilities include:

• Local device processing for transcription

• Noise cancellation and voice isolation

• Bot-free recording

• Multilingual transcription support

Key takeaway: Krisp processes transcription locally making it an option for call centers.

9. Rev

Rev combines AI transcription with human review to increase accuracy. Users can choose between automatic transcription for faster turnaround or human-verified results for detailed documentation.

Key capabilities include:

• AI or human-verified transcription options

• Human review for higher accuracy

• Fast processing times

• Scalable pricing by use case

Key takeaway: Rev provides transcription options, making it an option for users who need human-reviewed transcripts for higher accuracy.

10. Scribie

Scribie offers AI transcription with an optional human verification layer. It allows users to balance cost and accuracy based on their needs and budget.

Key capabilities include:

• Automated AI transcription

• Optional human review for precision

• Pay-as-you-go pricing model

• Text editing and export options

Key takeaway: Scribie combines AI transcription with optional human review, making it an option for users seeking affordable transcription.

11. GoToMeeting

GoToMeeting includes transcription within its broader video conferencing and collaboration platform. It integrates with Google Workspace and other business tools to support meeting management and documentation.

Key capabilities include:

• Integrated meeting hosting and transcription

• Secure environment for business use

• Google Workspace integrations

• Recording and playback functionality

Key takeaway: GoToMeeting provides transcription within a full meeting platform, making it an option for organizations that prefer built-in transcription.

Frequently Asked Questions (FAQ)

What are the best alternatives to Sembly AI for meeting transcription and note‑taking?

The top Sembly AI alternatives include Fellow, Otter.ai, Fireflies.ai, Fathom, Notta.ai, MeetGeek, Tactiq, Krisp, Rev, Scribie, and GoToMeeting. Each platform offers distinct privacy approaches, pricing models, and feature sets tailored to different organizational needs and compliance requirements.

How do these alternatives integrate with popular conferencing platforms like Zoom and Microsoft Teams?

Most leading transcription tools provide native integration or browser‑based support for Zoom, Microsoft Teams, and Google Meet. For example, Fellow, Fireflies, and MeetGeek offer comprehensive platform compatibility, while solutions like Tactiq operate through browser extensions for broader platform support.

What data privacy measures are important when choosing a meeting transcription tool?

Critical privacy measures include enterprise‑grade security certifications, granular access controls, exclusion of customer data from AI training models, and compliance with regulations like GDPR, SOC 2, and HIPAA. Tools like Fellow guarantee customer data never trains their AI.

How do Fellow and Sembly AI compare?

Fellow differentiates itself through its privacy‑first approach, guaranteeing that customer data never trains its AI models. This commitment addresses enterprise security concerns while providing comprehensive meeting transcription, AI summaries, and analytics. Fellow focuses on compliance‑aligned solutions, while offering granular privacy and recording controls and advanced integration capabilities for modern teams.