The 11 Best AI Meeting Transcription Apps and AI Meeting Assistants (2025)

Documenting meeting decisions and action items is essential for alignment and follow-through, but taking manual notes while staying engaged in a meeting can be a real challenge.

AI meeting transcription software - often called AI meeting assistants or meeting intelligence tools - solves this problem by automatically recording, transcribing, and summarizing your meetings. These platforms save hours of follow-up work and ensure no decision gets lost.

Today’s leading options go beyond transcription; they act as AI assistants that capture, analyze, and turn every conversation into structured, actionable meeting intelligence.

But not all transcription apps are created equal. Accuracy, security, and integration into your workflow matter more than ever, especially when meeting content contains sensitive company information.

Below, we compare the top meeting transcription apps available today, with a spotlight on why Fellow is the best choice for security-conscious teams.

Top 11 meeting transcription apps comparison

Below, you’ll find the top meeting transcription software out there today.

Quick comparison overview

1. Fellow.ai

Fellow is the most accurate and secure AI meeting assistant and transcription tool for meetings. Built for teams that value structure, privacy, and productivity, it turns every meeting into organized, searchable meeting intelligence across your organization.

Fellow records, transcribes, and summarizes your online or hybrid meetings, capturing every detail with transcription in over 90 languages. Afterward, it generates an AI-powered summary that highlights key points and organizes the recording into clear, digestible chapters. All your meeting assets - notes, recording, summary, and transcript - are combined into one centralized recap, making post-meeting review fast and effortless.

Accurate AI transcription and summaries

• Auto-join meetings and transcribe in 90+ languages

• AI summaries with key points and chapters

• Upload audio or video files from past meetings

Integrates with all your workflows

• Fellow's AI transcription works with Zoom, Google Meet, and Microsoft Teams

• Integrates with other productivity tools such as Zapier, Monday, Asana, ClickUp, Jira, Slack, Glean, and more

Enterprise-grade privacy and security

• SOC 2, GDPR, HIPAA compliant

• Pause/resume recording anytime

• Built-in redaction tools

• AI that's never trained on your data

Pricing: A free version is available and plans start at $7 per user per month

G2 rating: 4.7 out of 5 stars with 2,240+ reviews

Start a free 14-day trial of Fellow

2. Otter.ai

Otter.ai connects with popular calendar platforms, allowing it to automatically join and record your virtual, hybrid, or in-person meetings. Once the recording is complete, it generates a transcript and summary that can be shared with your team. You can also upload slide decks or presentations to create an outline for your meeting transcription, making it easier to follow along and review later.

However, Otter’s approach to data handling has raised ongoing privacy concerns. Across Reddit threads, news reports, and LinkedIn discussions, users have shared instances of data mishandling and unauthorized recordings. Most notably, a federal lawsuit seeking class-action status accuses Otter.ai of “deceptively and surreptitiously” recording private conversations to train its transcription models, without obtaining proper consent from participants.

Looking for a more secure alternative? Explore these Otter.ai alternatives that combine AI transcription with enterprise-grade privacy and collaboration.

Pricing: Limited free plan available, subscriptions start at $8.33/month (billed annually)

G2 rating: 4.4 out of 5 stars with 420 reviews

3. Notta.ai

Notta offers a set of baseline features that make it a contender in the AI meeting transcription space. You can record live meetings or upload audio/video files, automatically transcribe speech with speaker labels, generate summaries, action items, and insights, eport in multiple formats (DOCX, PDF, SRT, etc.), and integrate with meeting platforms (Zoom, Teams, etc.).

Notta's site says it handles 58 languages in monolingual transcription. That said, when it comes to AI training and data use, Notta's site is vague. We didn’t find a clear public commitment that user meeting content will not be used to train models. We also found a secondary review claiming that Notta uses user data for model training by default (with opt-outs only for enterprise plans).

Pricing: Limited free plan available; subscriptions start at $9 per month (billed annually)

G2 rating: 4.4 out of 5 stars with 218 reviews

4. Rev.com

Rev is another player in transcription, captioning, and speech-to-text services. Lately, it’s leaning harder into legal / court reporting use cases, positioning itself as a credible option for litigation teams, depositions, and trial prep.

Rev’s “Rev AI” (its speech API arm) supports 58+ languages for asynchronous (non-streaming) speech-to-text, and a smaller subset (9+) in streaming mode.

Rev’s public privacy FAQ states they do use audio / transcription files to train their models by default. That means unless you opt out, your sensitive legal content could feed into their training set. The fact they require you to email support to opt out is a weak control, especially for legal work where you want contract guarantees rather than reliance on “you emailed support.”

Pricing: Limited free plan available; subscriptions start at $9.99 per month (billed annually)

G2 rating: 4.7 out of 5 stars with 518 reviews

5. Trint

Trint’s AI software transcribes both video and audio files. After uploading a file to the platform, you can edit and search your transcription text. The software supports over 30 languages and connects to content creation platforms such as Adobe Premiere Pro. You can also add tags, comments, and highlights to improve collaboration on meeting notes.

Pricing: $52 per seat/month. Free 7-day trial to transcribe up to 3 files

G2 rating: 4.4 out of 5 stars with 66 reviews

6. Microsoft Copilot

Microsoft Copilot extends the 365 ecosystem with in-meeting Q&A, AI-generated summaries, and automation across Outlook and Word. It’s deeply integrated into Teams and makes sense for companies already locked into Microsoft’s stack.

Where it falls short: Copilot is Teams-only, leaving Zoom or Google Meet calls completely uncovered. Its AI outputs depend heavily on user vigilance around sensitivity labeling - posing privacy risks - and it’s twice the price of other Ai meeting assistants with none of the cross-platform flexibility or workflow integrations sales and CS teams need.

Pricing: ~$30 per user/month when billed annually for Microsoft 365 Copilot (with required Microsoft 365 license)

G2 rating: 4.4 out of 5 stars with 123 reviews

7. Fireflies.ai

Fireflies records meetings, auto-transcribes, and gets basic AI summaries or searches across your conversations. It integrates with Slack, CRMs, and calendar workflows. But if you’re exploring Fireflies alternatives, note that it lacks the meeting prep and structured agenda features that more full-workflow tools offer. Its free / lower tiers also limit advanced analytics, and data handling in its AI training pipeline may make enterprises cautious.

Pricing: Free up to limited usage; paid tiers up to ~$39/user/month for Enterprise features

G2 rating: 4.8 out of 5 stars with 720 reviews

8. Loom

Loom is built for asynchronous video communication: record your screen, talk through your point, share with a link, get reactions or comments. It’s excellent for explanations, demos, or replacing small meetings.

Yet Loom’s strength is not meeting intelligence - it lacks robust AI action-item extraction, redaction, or integration into workflows. Its “meeting AI” features feel bolted-on rather than core.

Pricing: Free plan available. Paid “Business” at ~$15/user/month and “Business + AI” at ~$20/user/month

G2 rating: ~ 4.7 out of 5 stars with 1,800+ reviews

9. Tactiq

Tactiq works via a Chrome extension to surface live transcripts in Zoom, Google Meet, or Teams. It’s quick to set up and unobtrusive during calls.

But it doesn’t record audio or video, and transcription accuracy and AI summary limits (credits) can be pain points. It provides minimal admin controls or cross-meeting analytics - OK for individuals but less so for scale.

Pricing: Free (limited), Pro ~$12/user/month, Team ~$20/user/month

G2 rating: 4.5 out of 5 stars with 14 reviews

10. Krisp

Krisp offers real-time background noise cancellation and audio clarity. It ensures meetings sound clean, even in less-than-ideal environments.

However, Krisp is weak on meeting-intelligence features. It doesn’t offer strong note-taking, action item tracking, or cross-meeting insight. Teams that want more than clear audio will outgrow it.

Pricing: Free tier available; Pro ~$8/user/month (billed annually), Business ~$15/user/month

G2 rating: 4.7 out of 5 stars with 765 reviews

11. Sonix.ai

Sonix’s automatic transcription service supports 38 languages. You can click on transcription timestamps to listen to an exact word said at an exact moment during your meeting. You can also customize your transcription with speaker labeling features.

Pricing: $10/hour pay as you go, subscriptions starting at $22/user + $5/hour. Free trial with 30 minutes of transcriptions

G2 rating: 4.7 out of 5 stars with 24 reviews

Benefits of using a meeting transcription app

• Never miss a detail: Refer back to transcripts to confirm next steps and decisions.

• Stay engaged: No need to split attention between listening and note-taking.

• Save time: Skip manual transcription; have notes ready instantly.

• Increase accessibility: Provide written records for colleagues who are deaf, hard of hearing, or prefer text review.

What to look for in an AI meeting assistant or transcription software

When evaluating the best AI meeting transcription apps - or AI meeting assistants - keep an eye on features that go beyond basic note-taking. The most advanced platforms provide full meeting intelligence: helping teams prepare in advance, collaborate during the meeting, and follow through automatically.

When choosing a meeting transcription tool, look for:

• Security & compliance certifications

• High accuracy in multiple languages

• Complete meeting workflow support (meeting briefs, agendas, action items, recaps)

• Recording management (pause/resume, redaction)

• Integrations with CRMs and project management tools

• Cross-platform support (Zoom, MS Teams, Google Meet)

Frequently Asked Questions (FAQ)

1. What is AI meeting transcription software?

AI meeting transcription software automatically records, transcribes, and summarizes meetings. Unlike basic note-takers, these tools turn conversations into searchable, shareable summaries, making it easy to revisit decisions and action items.

2. How accurate are AI meeting transcripts?

Accuracy depends on language support, model quality, and audio clarity. Fellow, for instance, supports transcription in 90+ languages and uses advanced speech recognition tuned for workplace meetings, delivering accuracy that rivals human transcription in most conditions.

3. Is my meeting data secure when using AI transcription tools?

Security varies widely between platforms. Look for tools that are SOC 2, GDPR, and HIPAA compliant, and explicitly state that your data isn’t used to train AI models.

Fellow’s AI never trains on customer data and offers transcript redaction and pause/resume recording for added control.

4. Can AI transcription tools join any meeting automatically?

Yes. Many connect directly to your calendar or meeting links. For example, Fellow can auto-join Zoom, Google Meet, and Microsoft Teams sessions to record, transcribe, and summarize without manual setup.

5. What integrations should I look for?

Choose a transcription platform that connects with your existing workflow: CRMs (Salesforce, HubSpot), project management (Asana, ClickUp, Jira), collaboration tools (Slack, Notion), and automation tools (Zapier). The best tools make your meeting insights actionable across systems.

6. How much does AI meeting transcription software cost?

Most offer a free plan or trial. Paid plans typically range from $7–$30 per user per month, depending on transcription limits, summary quality, and enterprise features. Fellow’s paid plans start at $7/user/month, offering enterprise-grade privacy and integrations at an affordable rate.

7. Which AI meeting assistant is best for teams concerned about privacy?

For security-conscious organizations, Fellow stands out. It combines advanced security features and granular recording policies, AI summaries, workflow integrations, and enterprise-grade compliance, without using your data for AI training.