The 11 Best AI Meeting Transcription Apps and AI Meeting Assistants (2025)
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AI Summary by Fellow
Documenting meeting decisions and action items is essential for alignment and follow-through, but taking manual notes while staying engaged in a meeting can be a real challenge.
AI meeting transcription software - often called AI meeting assistants or meeting intelligence tools - solves this problem by automatically recording, transcribing, and summarizing your meetings. These platforms save hours of follow-up work and ensure no decision gets lost.
Today’s leading options go beyond transcription; they act as AI assistants that capture, analyze, and turn every conversation into structured, actionable meeting intelligence.
But not all transcription apps are created equal. Accuracy, security, and integration into your workflow matter more than ever, especially when meeting content contains sensitive company information.
Below, we compare the top meeting transcription apps available today, with a spotlight on why Fellow is the best choice for security-conscious teams.
Top 11 meeting transcription apps comparison
Below, you’ll find the top meeting transcription software out there today.
Quick comparison overview
Tool | Key Features | Pricing |
Fellow | Record, summarize, and transcribe in 90+ languages; 50+ integrations with CRM, project management, and automation tools; Transcript Redaction; Developer API; Enterprise-grade security | Free plan, from $7/user/month |
Otter | Calendar sync, auto-join, upload slides, summaries | Free plan, from $10/month |
Notta | 58 languages, real-time transcription, audio upload, meeting summaries | Free plan, from $9/month |
Rev | Automated and human transcription, team sharing, mobile apps | $0.25/minute, subscriptions from $29.99/month |
Trint | Audio/video transcription, 30+ languages, Adobe Premiere integration, tags/comments | $52/seat/month, free 7-day trial |
Microsoft Copilot | Built into M365; in-meeting Q&A; Teams-only coverage | Add-on, $30/user/mo + E3/E5 license |
Fireflies.ai | Sales-focused transcripts & analytics | From $10/user/mo |
Loom | Asynchronous video capture with AI recaps | From $15/user/mo (AI plan higher) |
Tactiq | Chrome extension for live transcripts | Free tier; from $12/user/mo |
Krisp | Noise cancellation + transcripts | From $6/user/mo |
Sonix | 38 languages, timestamp playback, speaker labeling | $10/hour pay-as-you-go, plans from $22/user + $5/hour |
1. Fellow.ai
Fellow is the most accurate and secure AI meeting assistant and transcription tool for meetings. Built for teams that value structure, privacy, and productivity, it turns every meeting into organized, searchable meeting intelligence across your organization.
Fellow records, transcribes, and summarizes your online or hybrid meetings, capturing every detail with transcription in over 90 languages. Afterward, it generates an AI-powered summary that highlights key points and organizes the recording into clear, digestible chapters. All your meeting assets - notes, recording, summary, and transcript - are combined into one centralized recap, making post-meeting review fast and effortless.
Accurate AI transcription and summaries
Auto-join meetings and transcribe in 90+ languages
AI summaries with key points and chapters
Upload audio or video files from past meetings
Integrates with all your workflows
Fellow's AI transcription works with Zoom, Google Meet, and Microsoft Teams
Integrates with other productivity tools such as Zapier, Monday, Asana, ClickUp, Jira, Slack, Glean, and more
Enterprise-grade privacy and security
SOC 2, GDPR, HIPAA compliant
Pause/resume recording anytime
Built-in redaction tools
AI that's never trained on your data
Pricing: A free version is available and plans start at $7 per user per month
G2 rating: 4.7 out of 5 stars with 2,240+ reviews
Start a free 14-day trial of Fellow

2. Otter.ai
Otter.ai connects with popular calendar platforms, allowing it to automatically join and record your virtual, hybrid, or in-person meetings. Once the recording is complete, it generates a transcript and summary that can be shared with your team. You can also upload slide decks or presentations to create an outline for your meeting transcription, making it easier to follow along and review later.
However, Otter’s approach to data handling has raised ongoing privacy concerns. Across Reddit threads, news reports, and LinkedIn discussions, users have shared instances of data mishandling and unauthorized recordings. Most notably, a federal lawsuit seeking class-action status accuses Otter.ai of “deceptively and surreptitiously” recording private conversations to train its transcription models, without obtaining proper consent from participants.
Looking for a more secure alternative? Explore these Otter.ai alternatives that combine AI transcription with enterprise-grade privacy and collaboration.
Pricing: Limited free plan available, subscriptions start at $8.33/month (billed annually)
G2 rating: 4.4 out of 5 stars with 420 reviews

3. Notta.ai
Notta offers a set of baseline features that make it a contender in the AI meeting transcription space. You can record live meetings or upload audio/video files, automatically transcribe speech with speaker labels, generate summaries, action items, and insights, eport in multiple formats (DOCX, PDF, SRT, etc.), and integrate with meeting platforms (Zoom, Teams, etc.).
Notta's site says it handles 58 languages in monolingual transcription. That said, when it comes to AI training and data use, Notta's site is vague. We didn’t find a clear public commitment that user meeting content will not be used to train models. We also found a secondary review claiming that Notta uses user data for model training by default (with opt-outs only for enterprise plans).
Pricing: Limited free plan available; subscriptions start at $9 per month (billed annually)
G2 rating: 4.4 out of 5 stars with 218 reviews

4. Rev.com
Rev is another player in transcription, captioning, and speech-to-text services. Lately, it’s leaning harder into legal / court reporting use cases, positioning itself as a credible option for litigation teams, depositions, and trial prep.
Rev’s “Rev AI” (its speech API arm) supports 58+ languages for asynchronous (non-streaming) speech-to-text, and a smaller subset (9+) in streaming mode.
Rev’s public privacy FAQ states they do use audio / transcription files to train their models by default. That means unless you opt out, your sensitive legal content could feed into their training set. The fact they require you to email support to opt out is a weak control, especially for legal work where you want contract guarantees rather than reliance on “you emailed support.”
Pricing: Limited free plan available; subscriptions start at $9.99 per month (billed annually)
G2 rating: 4.7 out of 5 stars with 518 reviews

5. Trint
Trint’s AI software transcribes both video and audio files. After uploading a file to the platform, you can edit and search your transcription text. The software supports over 30 languages and connects to content creation platforms such as Adobe Premiere Pro. You can also add tags, comments, and highlights to improve collaboration on meeting notes.
Pricing: $52 per seat/month. Free 7-day trial to transcribe up to 3 files
G2 rating: 4.4 out of 5 stars with 66 reviews

Microsoft Copilot
Microsoft Copilot extends the 365 ecosystem with in-meeting Q&A, AI-generated summaries, and automation across Outlook and Word. It’s deeply integrated into Teams and makes sense for companies already locked into Microsoft’s stack.
Where it falls short: Copilot is Teams-only, leaving Zoom or Google Meet calls completely uncovered. Its AI outputs depend heavily on user vigilance around sensitivity labeling - posing privacy risks - and it’s twice the price of other Ai meeting assistants with none of the cross-platform flexibility or workflow integrations sales and CS teams need.
Pricing: ~$30 per user/month when billed annually for Microsoft 365 Copilot (with required Microsoft 365 license)
G2 rating: 4.4 out of 5 stars with 123 reviews

Fireflies.ai
Fireflies records meetings, auto-transcribes, and gets basic AI summaries or searches across your conversations. It integrates with Slack, CRMs, and calendar workflows. But if you’re exploring Fireflies alternatives, note that it lacks the meeting prep and structured agenda features that more full-workflow tools offer. Its free / lower tiers also limit advanced analytics, and data handling in its AI training pipeline may make enterprises cautious.
Pricing: Free up to limited usage; paid tiers up to ~$39/user/month for Enterprise features
G2 rating: 4.8 out of 5 stars with 720 reviews

Loom
Loom is built for asynchronous video communication: record your screen, talk through your point, share with a link, get reactions or comments. It’s excellent for explanations, demos, or replacing small meetings.
Yet Loom’s strength is not meeting intelligence - it lacks robust AI action-item extraction, redaction, or integration into workflows. Its “meeting AI” features feel bolted-on rather than core.
Pricing: Free plan available. Paid “Business” at ~$15/user/month and “Business + AI” at ~$20/user/month
G2 rating: ~ 4.7 out of 5 stars with 1,800+ reviews

Tactiq
Tactiq works via a Chrome extension to surface live transcripts in Zoom, Google Meet, or Teams. It’s quick to set up and unobtrusive during calls.
But it doesn’t record audio or video, and transcription accuracy and AI summary limits (credits) can be pain points. It provides minimal admin controls or cross-meeting analytics - OK for individuals but less so for scale.
Pricing: Free (limited), Pro ~$12/user/month, Team ~$20/user/month
G2 rating: 4.5 out of 5 stars with 14 reviews

10. Krisp
Krisp offers real-time background noise cancellation and audio clarity. It ensures meetings sound clean, even in less-than-ideal environments.
However, Krisp is weak on meeting-intelligence features. It doesn’t offer strong note-taking, action item tracking, or cross-meeting insight. Teams that want more than clear audio will outgrow it.
Pricing: Free tier available; Pro ~$8/user/month (billed annually), Business ~$15/user/month
G2 rating: 4.7 out of 5 stars with 765 reviews

11. Sonix.ai
Sonix’s automatic transcription service supports 38 languages. You can click on transcription timestamps to listen to an exact word said at an exact moment during your meeting. You can also customize your transcription with speaker labeling features.
Pricing: $10/hour pay as you go, subscriptions starting at $22/user + $5/hour. Free trial with 30 minutes of transcriptions
G2 rating: 4.7 out of 5 stars with 24 reviews

Benefits of using a meeting transcription app
Never miss a detail: Refer back to transcripts to confirm next steps and decisions.
Stay engaged: No need to split attention between listening and note-taking.
Save time: Skip manual transcription; have notes ready instantly.
Increase accessibility: Provide written records for colleagues who are deaf, hard of hearing, or prefer text review.
What to look for in an AI meeting assistant or transcription software
When evaluating the best AI meeting transcription apps - or AI meeting assistants - keep an eye on features that go beyond basic note-taking. The most advanced platforms provide full meeting intelligence: helping teams prepare in advance, collaborate during the meeting, and follow through automatically.
When choosing a meeting transcription tool, look for:
Security & compliance certifications
High accuracy in multiple languages
Complete meeting workflow support (meeting briefs, agendas, action items, recaps)
Recording management (pause/resume, redaction)
Integrations with CRMs and project management tools
Cross-platform support (Zoom, MS Teams, Google Meet)
Frequently Asked Questions (FAQ)
1. What is AI meeting transcription software?
AI meeting transcription software automatically records, transcribes, and summarizes meetings. Unlike basic note-takers, these tools turn conversations into searchable, shareable summaries, making it easy to revisit decisions and action items.
2. How accurate are AI meeting transcripts?
Accuracy depends on language support, model quality, and audio clarity. Fellow, for instance, supports transcription in 90+ languages and uses advanced speech recognition tuned for workplace meetings, delivering accuracy that rivals human transcription in most conditions.
3. Is my meeting data secure when using AI transcription tools?
Security varies widely between platforms. Look for tools that are SOC 2, GDPR, and HIPAA compliant, and explicitly state that your data isn’t used to train AI models.
Fellow’s AI never trains on customer data and offers transcript redaction and pause/resume recording for added control.
4. Can AI transcription tools join any meeting automatically?
Yes. Many connect directly to your calendar or meeting links. For example, Fellow can auto-join Zoom, Google Meet, and Microsoft Teams sessions to record, transcribe, and summarize without manual setup.
5. What integrations should I look for?
Choose a transcription platform that connects with your existing workflow: CRMs (Salesforce, HubSpot), project management (Asana, ClickUp, Jira), collaboration tools (Slack, Notion), and automation tools (Zapier). The best tools make your meeting insights actionable across systems.
6. How much does AI meeting transcription software cost?
Most offer a free plan or trial. Paid plans typically range from $7–$30 per user per month, depending on transcription limits, summary quality, and enterprise features. Fellow’s paid plans start at $7/user/month, offering enterprise-grade privacy and integrations at an affordable rate.
7. Which AI meeting assistant is best for teams concerned about privacy?
For security-conscious organizations, Fellow stands out. It combines advanced security features and granular recording policies, AI summaries, workflow integrations, and enterprise-grade compliance, without using your data for AI training.
Fellow auto-joins your video calls to get you the most accurate transcripts, summaries, and action items from your meetings.