The State of AI Meeting Notetakers 2025: Why Privacy and Security Are Everyone’s Priority
•
5
MIN READ
AI Summary by Fellow
AI note-taking has become an essential part of modern work. Across organizations and industries, these tools are helping teams capture action items, summarize meetings, and stay aligned.
But as adoption reaches new heights, one message is clear: AI only works when people trust it.
In Fellow.ai’s 2025 survey of professionals across IT, Operations, and business leadership, respondents revealed both the massive adoption of AI note-takers — and the growing demand for tools that balance intelligence with integrity.
AI meeting notetakers have gone mainstream
Three out of four professionals (75%) said they currently use an AI note-taker in their work meetings.
What began as an early-adopter trend has become core workplace infrastructure: from project kickoffs to board meetings. AI note-taking is now how modern teams keep track of what matters most.
“AI note-taking isn’t the future of work, it’s the present.”
Privacy and security are top of mind for every user
Among those not yet using an AI note-taker, half (50%) cited privacy and security as the main reason for holding back.
Even among active users, 47% said they’ve experienced a note-taker recording or sharing something they didn’t intend to be captured.
These numbers don’t reflect fear — they reflect maturity. As AI becomes embedded in our workflows, professionals are raising the bar for how data is handled, stored, and protected.
They want transparency. They want control.
They want AI that works for them, not on them.
AI is reshaping meeting culture, thoughtfully
84% of respondents said they modify what they say when an AI note-taker is present.
This shift doesn’t signal discomfort, it signals awareness. Teams are becoming more intentional about what’s documented and how it’s shared.
As AI enters the meeting room, organizations are learning to balance openness with discretion — creating new norms for communication, collaboration, and confidentiality.
The enterprise lens: Trust scales faster than features
Most respondents came from Information Technology (41%) and Operations (31%) roles — the very functions responsible for security, compliance, and data governance.
Their message is unmistakable: adoption doesn’t hinge on how well AI transcribes, it hinges on how safely it does so.
Enterprises are prioritizing SOC 2 compliance, encryption, redaction, and admin-level control as the foundation for responsible AI deployment.
“AI note-taking is no longer just a productivity decision, it’s a security decision.”
The path forward: intelligent, secure, and human-centered AI notetaking
The takeaway is simple: AI note-taking is here to stay, but privacy and security are now part of its DNA.
As teams continue to rely on AI to work smarter and faster, they also expect it to respect boundaries, protect sensitive data, and empower open communication.
At Fellow.ai, we believe the most powerful AI is trustworthy by design — built to capture insights, not everything.
Because the future of work isn’t about recording more, it’s about recording responsibly.
Meet Fellow: The secure AI meeting assistant
Fellow.ai helps teams run efficient, documented, and compliant meetings — without compromising privacy.
With granular redaction, secure storage, and enterprise-grade compliance (SOC 2, HIPAA), Fellow turns AI note-taking into a trusted advantage.
Record, transcribe and summarize every meeting with the only AI meeting assistant built from the ground up with privacy and security in mind.
