The 22 Best AI Meeting Assistants & AI Notetakers for 2026 [Ultimate Guide: Features & Pricing]

AI meeting assistants are apps that join your calls to record, transcribe, summarize, and organize action items so you can focus on the conversation. In 2026, these tools sit at the center of collaboration and productivity stacks for all types of companies and organizations, automating follow-up and connecting meeting outcomes to systems of record.

At Fellow, we know that for large-scale organizations the challenge isn't finding a tool that can record a call; it’s finding one that doesn't create a "data silo," and does not compromise security protocols.

This guide evaluates 22 AI meeting assistants through an enterprise lens, focusing on security architecture, integration ecosystems, and operational reliability, not just transcription capabilities. Whether you're a CTO evaluating vendors, an Operations Director optimizing workflows, or a team lead seeking better meeting productivity, you'll find detailed comparisons to inform your decision.

The starting point: Top 3 platform-native assistants

Before diving into specialized tools, most organizations look at what they already pay for.

1. Zoom AI Companion

Zoom's AI companion can summarize meetings, answer in-meeting questions (e.g., "Was my name mentioned?"), and draft follow-up messages in Team Chat. Its "Catch Up" feature is useful for late arrivals, providing a real-time summary of the missed portion of the call.

Recordings are stored in the Zoom Cloud and accessible via the "Recordings" or "AI Companion" tab in the Zoom web portal.

Cons: Zoom AI Companion is limited to Zoom-only meetings, offers basic summary functionality that doesn't meet some customers' needs, and focuses on individual meeting recording rather than cross-platform multi-meeting analysis and comprehensive meeting workflow management.

2. Microsoft Copilot (Teams)

The go-to for Office 365 power users. It can pull data from emails and calendars to provide context for your meetings. Copilot can analyze the "sentiment" of a meeting, list unresolved questions, and cross-reference discussion points with your emails and files. It works best for users who need to see how a meeting relates to their broader project timeline in Outlook or SharePoint.

Cons: Teams Copilot's integration ecosystem is primarily limited to Microsoft tools, which can be restrictive for organizations using diverse software stacks including non-Microsoft CRM systems, project management tools, or communication platforms. Customers report that Teams Copilot's transcription accuracy can be inadequate for professional services requiring precise documentation. The AI capabilities focus primarily on individual meetings rather than providing context analysis across multiple related meetings or meeting series. The meeting recap and summary quality is described as basic compared to more specialized solutions, and the tool lacks advanced features like recurring meeting consolidation, comprehensive action item tracking across meeting series, or sophisticated search capabilities for historical meeting content.

3. Google Gemini (Meet)

For Google Workspace users, Gemini for Meet (formerly Duet AI) is the bridge between a live conversation and a collaborative document. Its standout feature is "Take notes for me," which creates a real-time Google Doc while the meeting is in progress. It also provides "Summary so far" for late joiners and offers high-quality "Studio Look" and "Studio Sound" to enhance video/audio quality using AI. All AI-generated notes are saved as a Google Doc in the meeting organizer's Google Drive.

Cons: Gemini is tethered to the Google ecosystem, lacking cross-platform compatibility with Zoom, Teams, or Slack huddles, and doesn't provide the meeting lifecycle management that enterprises need—from pre-meeting briefs and agenda templates to automated action item tracking and meeting thread consolidation. Additionally, Gemini lacks the granular administrative controls, enterprise-grade security features, and specialized meeting analytics that some of the dedicated meeting AI platforms on this list offer, making it insufficient for organizations requiring comprehensive meeting governance and unified meeting intelligence across their entire communication stack.

Why platform-native isn’t always the solution

Based on conversations with Fellow customers, several key challenges emerge with platform-native solutions like Zoom native companion, MS Teams Copilot, and Google Gemini that make them less suitable for enterprise environments:

Integration and workflow limitations

Platform-native AI notetakers often lack the deep integrations and workflow automation that enterprises need. Organizations require solutions that can integrate with their CRM systems (HubSpot, Salesforce), project management tools, automation tools, and existing business processes - capabilities that platform-native solutions typically don't provide at an enterprise level.

Data silos and fragmentation

The most significant issue is data fragmentation. When organizations use multiple meeting platforms, "data silos form when some meetings live in Gemini, others in Loom, and others elsewhere, preventing a unified view of meeting information." This creates scattered intelligence across different systems rather than a centralized knowledge base.

Limited platform coverage

Platform-native solutions only work within their specific ecosystem. Gemini can only record and analyze Google Meet meetings, while Zoom's companion only works with Zoom calls. For enterprises using multiple meeting platforms, this leaves gaps in coverage and creates inconsistent documentation practices.

Insufficient functionality and access

In enterprise evaluations, teams consistently find that platform-native solutions "don't match the level of functionality they need. Those notes typically live in a vacuum. And then how do you get access to them, how do you share them?" The sharing and collaboration features are often limited compared to dedicated AI meeting assistants.

Multi-language and global team challenges

For global enterprises, platform-native solutions struggle with multi-language support. In discussions with an international team, it was noted that only "30-40% of the team is English-based," significantly reducing adoption of platform-native tracking features that are primarily English-focused.

19 Specialized AI Meeting Assistants for 2026: Features and Pricing

The following specialized AI meeting assistants go beyond basic transcription to deliver advanced features, enterprise-grade security, and sophisticated workflow integrations. Each tool has carved out specific strengths—from sales intelligence to privacy-first architecture—that make them valuable for different organizational contexts.

1. Fellow

Fellow is the secure AI meeting assistant that balances strict security and privacy features with exceptional integrations. It offers the flexibility to record with or without a bot in the call and features "Ask Fellow," a powerful AI engine that allows you to search and surface insights across your entire meeting history, making it a centralized intelligence hub for your organization.

Best for: Mid-Market and Enterprise Organizations where security and compliance are non-negotiable, deep workflow integration is critical, and multi-departmental deployment is needed.

Fellow was chosen by the New York Times Wirecutter as their top pick for transcribing and summarizing meetings in 90+ languages. Its key features include:

• Recording flexibility (Bot vs. Botless): Fellow offers both bot-based recording. This dual-mode approach means IT teams can deploy Fellow across the entire organization without creating separate systems for different recording preferences.
  
  

• Extensive integration ecosystem: Fellow offers robust integrations and an API so meeting insights can automatically flow into where work actually happens. Action items can sync directly to knowledge management tools like Glean, Notion, and Confluence, project management tools like Jira, Asana, Linear, and Monday.com. Sales and customer success teams benefit from native CRM integrations with Salesforce and HubSpot that automatically log meeting summaries and next steps to the appropriate records. This eliminates the manual data entry that causes critical follow-ups to fall through the cracks.
  
  

• Security and compliance architecture: Fellow's security commitments address enterprise requirements comprehensively: No AI model training on customer data, SOC 2 Type II certified with annual audits, GDPR compliant with data processing agreements, end-to-end encryption for data in transit and at rest, granular access controls allowing IT administrators to define exactly who can record, view, and share meeting content, and configurable data retention policies to comply with industry-specific requirements.

Pricing: Fellow offers a free plan for individuals with core features. Paid plans start at $9 per user per month (billed annually).

Learn more about Fellow's plans

2. Fireflies

Fireflies.ai has built its reputation on an extensive integration library and its 'AskFred' AI search feature, which allows users to query meeting transcripts conversationally rather than scrolling through long documents. The bot's presence is always visible in meetings, which some executives find intrusive.

Best for: Teams that need to connect meeting notes to Slack or Salesforce. Fireflies supports integration with 69 languages and offers API access for custom workflows.

Pricing: Free plan available with limited transcription credits. Pro plan starts at $10 per user per month.

3. Otter.ai

Otter.ai pioneered real-time transcription that meeting participants can view and annotate during the conversation itself. Its 'OtterPilot' feature handles automated meeting joins and generates live summaries faster than most competitors.

Best for: Otter's live transcription allows participants to highlight and comment on specific moments as they happen, which is valuable for workshops, training sessions, and collaborative planning meetings.

The free tier is generous at 300 minutes per month, but paid plans cap at 6,000 minutes monthly—potentially insufficient for organizations with high meeting volume.

Pricing: Free plan with 300 minutes/month. Pro plan is $16.99 per user per month with 6,000 minutes.

4. Fathom

Fathom has differentiated itself by offering unlimited recording and transcription on its free plan—a rarity in the AI meeting assistant market. This makes it accessible for individual contributors, freelancers, and small teams testing AI meeting tools.

Best for: Budget-conscious individuals and small teams who need reliable transcription without monthly fees. Fathom provides solid core functionality at no cost, making it ideal for consultants, contractors, and startups.

Advanced features like CRM sync, custom vocabulary, and team analytics require paid plans. Enterprise features and security controls are minimal compared to Fellow or other enterprise-focused tools.

Pricing: Free plan with unlimited recordings. Paid plans start around $19 per user per month for premium features and team collaboration tools.

5. Avoma

Avoma specializes in sales and revenue team workflows, analyzing conversation dynamics like talk-to-listen ratios and automatically identifying buyer objections, competitor mentions, and deal risks.

Best for: Sales organizations that need conversation intelligence. Avoma's analytics help sales managers coach reps effectively, identify winning behaviors, and forecast deal outcomes based on meeting quality.

The sales-specific focus makes Avoma less suitable for general organizational use. Product teams, engineering, and operations won't benefit from the specialized analytics that justify Avoma's higher price point.

Pricing: Starts at $19 per user per month for basic features.

6. Gong

Gong is less an AI meeting assistant and more a revenue intelligence platform. Gong analyzes deal health, provides coaching recommendations, and forecasts pipeline based on conversation data across the entire sales organization.

Best for: Large sales organizations (typically 50+ sellers) that view conversation data as strategic intelligence. Gong's machine learning identifies patterns across thousands of calls to surface what separates top performers from the rest.

Premium pricing and sales-exclusive focus make Gong impractical for general meeting intelligence needs. Implementation typically requires dedicated change management resources.

Pricing: Enterprise-only with custom pricing, typically starting around $1,200+ per user annually. Requires minimum seat commitments.

7. tl;dv

tl;dv is known for creating shareable 'clips' from user interviews, making it the go-to tool for product managers and UX researchers who need to build repositories of customer insights.

Best for: Product teams conducting continuous user research. The ability to tag moments, create highlight reels, and organize clips by theme helps teams democratize customer insights across the organization.

The product research focus means tl;dv lacks robust features for general business meetings, sales calls, or executive sessions where clipping isn't the primary use case.

Pricing: Free plan for individuals. Pro plan at $20 per user per month.

8. Granola

Granola offers bot-free recording as its primary feature and deliberately choosing not to store recordings long-term. The tool captures notes and insights without archiving audio or video files.

Best for: Granola is well known in the VC (venture capital) community.

The no-storage policy means you can't revisit recordings to verify accuracy or catch missed details. Some organizations require recording retention for compliance or training purposes.

Pricing: Free plan available. Paid plans start at $14 per user per month.

9. Sembly AI

Sembly AI specializes in creating highly structured, formal meeting minutes that follow traditional documentation standards. It can even 'attend' meetings on your behalf and generate reports without requiring your presence.

Best for: Organizations with formal governance requirements—board meetings, committee sessions, and regulatory proceedings where structured minutes are mandatory.

The formal structure feels heavy-handed for casual team meetings. The proxy attendance feature raises ethical questions in some contexts.

Pricing: Free personal plan. Professional at $10 per user per month.

10. Jamie AI

Jamie AI operates as a desktop application that listens to your system audio rather than joining meetings as a participant. This means no bot ever appears on the invite list—ideal for sensitive one-on-one conversations.

Best for: Users who prefer not to have a bot joining their calls.

However, desktop-only deployment creates friction for distributed teams and doesn't work on mobile devices. Integration options are limited compared to cloud-based competitors.

Pricing: Free trial available. Paid plans start around $19 per month for individual users with team pricing available.

11. MeetGeek

MeetGeek focuses on automatically identifying key moments in meetings—decisions made, questions asked, and action items assigned—without requiring manual tagging or annotation.

Best for: Teams that want intelligence extraction without additional effort. MeetGeek's automation reduces the need to review full transcripts.

Pricing: Free plan available. Basic plan at $19 per user per month.

12. Krisp AI

Krisp AI originally built its reputation on AI-powered noise cancellation and has expanded into meeting notes and transcription. The tool excels in noisy environments where audio quality is challenging.

Best for: Remote workers in non-ideal audio environments—home offices with family noise, coworking spaces, or while traveling. The noise cancellation runs locally for privacy.

Pricing: Free plan with limited minutes. Pro plan at $8 per month for unlimited noise cancellation and meeting notes.

13. Tactiq

Tactiq operates as a Chrome extension that integrates directly with Google Meet, Zoom, and Microsoft Teams through the browser rather than requiring separate applications or bots.

Best for: Individual users who want minimal setup friction. The browser extension approach means no IT approval required for basic functionality, but IT and security teams might not like that.

Pricing: Free plan for basic transcription. Paid plans start at $8 per month.

14. Read AI

Read AI provides analytics on meeting participation, talk time distribution, and engagement patterns alongside standard transcription and summarization features.

Best for: Managers interested in meeting culture metrics—who's dominating conversations, whether meetings are interactive or lecture-style, and how engagement varies across team members.

Pricing: Free plan available. Paid plans start at $19.99 per user per month.

15. Notta AI

Notta AI specializes in transcription across 58 languages with real-time translation capabilities, making it valuable for international teams and multilingual meetings.

Best for: Global organizations where meeting participants speak different languages. Notta can transcribe in one language while providing real-time translation to others.

Pricing: Free plan with 120 minutes/month. Paid plans start at $8.25 per user per month.

16. Mem AI

Mem AI connects meeting transcription with personal knowledge management, automatically linking meeting notes to related projects, documents, and previous conversations.

Best for: Knowledge workers who maintain extensive note systems and want meeting intelligence automatically integrated with their broader knowledge base.

Pricing: Paid plans start at $12 per user per month.

17. Hyprnote

Hyprnote emphasizes extracting action items and decisions from meetings rather than comprehensive transcription, providing streamlined outputs focused on next steps.

Best for: Teams overwhelmed by meeting documentation who primarily need clarity on what to do next rather than full conversational records.

Pricing: Paid plans start at $20 per user per month.

18. Laxis

Laxis focuses specifically on customer-facing sales conversations, extracting insights relevant to deal progression, objection handling, and customer needs.

Best for: Sales teams who need conversation intelligence without the enterprise complexity or price point of Gong.

Pricing: Free plan available. Premium at $15.99 per user per month, Business at custom pricing.

19. Bluedot

Bluedot operates as a Chrome extension that records Google Meet, Zoom, and Microsoft Teams meetings directly from the browser without requiring bots to join calls. The tool emphasizes speed and simplicity, generating meeting notes within seconds of call completion.

Best for: Individual contributors and small teams who want minimal friction in their recording workflow. The Chrome extension approach means no software installation, no IT approval processes, and no visible bots disrupting meeting dynamics - which some IT and security teams might not approve.

Mobile users and those preferring other browsers cannot access Bluedot. The lightweight design sacrifices advanced features like sophisticated conversation analytics, extensive CRM integrations, and team collaboration capabilities found in more comprehensive platforms.

Pricing: Free plan available with basic recording and transcription. Paid plans typically start around $15-20 per user per month for enhanced features and increased recording capacity.

2026 AI Meeting Assistant Comparison Table

Pricing models & what to expect in 2026

In 2026, pricing has stabilized into three main categories:

1. Freemium: Best for individuals. Expect 3–10 meetings per month for free.

2. Per-User/Monthly: Best for teams. Costs range from $7 to $20 per user.

3. Platform Fee + Per-User: e.g., Gong - best for large sales orgs. Can cost $1,500+ per user annually.

Key features to compare in AI meeting assistants

When comparing assistants, focus on a handful of capabilities that impact productivity, governance, and fit with your stack:

• Real-time transcription: Live captions and transcripts during the meeting.

• AI note-taking: Automatic capture of AI meeting notes, key points, decisions, and takeaways without manual typing.

• Action item extraction: Assigned tasks with owners and due dates that sync to project tools.

• AI summaries: Concise recap of what happened, decisions made, and next steps.

• Search and highlights: Find moments by keyword/topic; clip and share highlights in seconds.

• Integrations: Native integrations to Zoom/Meet/Teams, Slack, CRM (Salesforce/HubSpot), and PM tools (Jira/Asana).

• Collaboration analytics: Insights into talk time, sentiment, engagement, and meeting health trends.

• Language support: Accuracy across accents and languages; Fireflies, for example, supports 69+ languages as noted in MeetGeek’s analysis of AI note takers.

• Privacy controls: Consent prompts, granular recording policies and retention, SSO/SAML, audit logs.

• Bot-free recording: Native capture that doesn’t add a visible “bot” participant, reducing friction and improving attendance comfort.

Conclusion: Navigating the 2026 AI meeting asssitant landscape

The AI meeting assistant market will continue evolving rapidly, with improving accuracy, more sophisticated analytics, and deeper automation. However, for mid-to-large enterprises, the criteria for success have shifted toward security, interoperability, and actionability. Relying on native assistants often leads to fragmented data silos and a lack of centralized governance. Organizations that prioritize a unified view of their meeting intelligence are increasingly turning to specialized leaders like Fellow. By offering an "uncompromising" approach to privacy—ensuring no AI model training on customer data—and the flexibility of botless recording, Fellow bridges the gap between executive needs and IT security requirements.

Ultimately, the best AI meeting assistant is the one that fits seamlessly into your existing stack, captures every decision across every platform, and ensures that no action item is ever lost in a transcript again.

Begin your evaluation by defining non-negotiable security requirements, mapping critical integration needs, and understanding whether your organizational culture will accept visible meeting bots or requires botless alternatives. Test finalist tools with actual meeting scenarios across departments to assess real-world performance beyond marketing claims.

Below are the answers to some frequently asked questions about the AI meeting assistant market. Got more questions? Book a personalized call with our team.