A meeting minutes app (also known as a meeting notes app) is software that allows meeting participants to document meetings, organize notes, and document decisions to keep their team members informed. Instead of taking handwritten notes, users can manage meetings and collaborate with other team members by using a note taking application that integrates with project management tools and supports calendar integrations with tools such as Google Calendar and Microsoft Outlook for better centralization and organization.

Using software for meeting minutes has many benefits, including having a repository of comprehensive notes that meeting participants can look back to when they need to remember what was decided in a discussion. Oftentimes, different employees use different meeting notes tools for online meetings, such as Google Docs or other meeting notes apps, which results in disjointed and scattered information, making it harder to keep track of and update projects and decisions. By using the same meeting notes application across a team, department, or entire organization, teams can collaborate and take notes in the same place to ensure they are always on the same page after meetings and can have the same source of truth for future reference.

First of all, find a meeting notes solution that allows you to build meeting agendas with talking points in advance. Even though many tools offer meeting recordings, not all of them offer the functionality to collaborate on meeting agendas as one of their key features. Make sure that your meeting minutes solution has a functionality to upload relevant documents to the agenda and collaboration features that allow different meeting attendees to edit the agenda in real-time.

Next, it’s important to look for a solution where you can assign tasks to specific participants to encourage accountability – and most importantly, this tool should have integrations with task management and project management tools so project managers can keep everyone on track.

Besides having an intuitive interface, another important feature to look for is the ability to use customizable templates for your meeting agendas. Fellow has a library of 500+ meeting templates that leaders can use to run more effective meetings.

Last but not least, in the current AI era, it’s important to have a meeting minutes assistant (such as Fellow’s ai meeting copilot) that can create meeting summaries, capture ideas and key points, and save leaders time on tedious note taking.

Fellow is the most integrated AI meeting notes solution. You can integrate it with your existing tool stack, including MS Teams, Zoom, Google Meet, and all your favorite productivity tools to make your meeting workflows more efficient. It is a great tool to enhance productivity, foster cross-functional alignment, and centralize discussions and decisions.