9 Read AI Alternatives for AI Meeting Notes & Recaps in 2025

As remote and hybrid work models continue to expand, organizations need reliable AI meeting note-taking tools to track key priorities and projects discussed in meetings. Some users have adopted tools like Read AI, but often seek alternatives that provide stronger data privacy policies, broader platform integrations, and more actionable workflow capabilities.

If you’re looking for a more secure, integrated, or user-friendly alternative to Read AI, this guide will walk you through several options worth exploring.

Why consider Read AI alternatives?

• Integration friction: Users report setup and permissions are complex, with delayed access and removal steps.

• Usability pain: Users struggle to manage permissions and disconnect the tool cleanly.

• Poor support: Many cite slow or no response to support requests.

• Opaque pricing: Users complain about hidden tiers and inconsistent feature access.

• Feature gaps: Some users say summaries lack depth and real-time contextual insights.

Top Read AI alternatives for AI meeting note‑taking

1. Fellow

Fellow is the most secure AI meeting assistant and notetaker for internal and external meetings. It stands out from other AI meeting notetakers because of its advanced security features and granular recording policies to keep your meeting data safe, as well as its robust integrations with CRM and project management tools.

Core features:

• Real‑time transcription, automated note‑taking, and actionable summaries

• Native integrations with Zoom, Google Meet, and Microsoft Teams

• AI search for past meetings and granular recording controls

• Enterprise‑grade standards including SOC 2, GDPR, and HIPAA compliance

• Transcript redaction options for sensitive information

• Supports transcription in 99+ languages

• Integrations with CRM (Salesforce, HubSpot) and project management tools (Linear, Asana, Monday, Jira, ClickUp)

• Ask Fellow chatbot lets you find meeting insights across meetings you have access to in your company

• Clip creation and sharing from meeting recordings

Pricing: Team plans start at $7/user/month

User reviews:

Users appreciate Fellow's strong security and privacy controls, particularly the commitment to not using customer data for AI training. Enterprise users praise the compliance certifications and granular controls. Some users note the free plan is limited compared to competitors, but value the quality of summaries and action item extraction.

See Fellow's pricing plans

Start a free 14-day trial of Fellow

2. Fireflies

Fireflies positions itself as an AI note‑taker with broad platform support and collaborative features, targeting users focused on topic tracking across various meeting types.

Core features:

• Supports Zoom, Teams, Google Meet, Webex, and additional platforms

• Offers topic tracking, action item capture, and meeting analytics

• Collaborative commenting and sharing capabilities

• Data‑driven insights derived from meeting transcripts

Pricing: Paid plans start at $10/user/month

User reviews:

Users appreciate Fireflies' topic tracking and collaborative features, though some note occasional transcription accuracy issues in noisy environments. The free plan's generous storage allowance receives positive feedback from smaller teams.

See other Fireflies.ai alternatives

3. Otter

Otter positions itself as a solution for live transcripts, appealing to users who want quick inquiries during meetings and real‑time collaboration features.

Core features:

• Compatibility with Zoom, Google Meet, and Microsoft Teams

• Real‑time transcript capability with live collaboration

• AI‑powered meeting questions for clarification during sessions

• Speaker identification and conversation threading

Pricing: Paid plans start at $8.33/user/month

User reviews:

The ability to ask questions during meetings is highlighted as valuable. Some users report limitations with the free plan's monthly minutes and occasional challenges with multiple speakers in group discussions.

See other Otter alternatives

4. Krisp

Krisp positions itself as an audio quality specialist with supplemental transcription, targeting users who prioritize clear meeting sound and basic note capture functionality.

Core features:

• Audio noise cancellation technology for clearer meeting audio

• Cross‑platform compatibility with major conferencing tools

• Unlimited transcriptions available on the free plan

• Real‑time transcription during meetings

Pricing: Paid plans: begin at $8/user/month

User reviews:

Users note significant improvements in audio clarity. The transcription features receive mixed reviews, with users appreciating the unlimited free transcriptions but noting that accuracy isn't as strong as dedicated transcription tools. The noise cancellation feature is particularly valued by remote workers in noisy environments.

5. Fathom

Fathom positions itself as a free AI meeting assistant accessible across various platforms, emphasizing note‑taking, action tracking, and comprehensive summaries features.

Core features:

• AI meeting notes with automatic formatting

• Action item tracking with assignment capabilities

• Post‑meeting summaries with key highlights

• Integration with popular productivity tools

Pricing: Advanced features at $15/user/month

User reviews:

Users appreciate Fathom's generous free plan and browser‑based approach that requires no downloads. The automatic formatting and action item tracking receive positive feedback. Some users note that advanced features require the paid plan, and transcription accuracy can vary with audio quality. The no‑download requirement is particularly valued by users in security‑conscious organizations.

See other Fathom.ai alternatives

6. Sembly

Sembly positions itself as a multi‑purpose AI assistant for teams needing meeting recordings, transcripts, and auto‑generated summaries across various business contexts.

Core features:

• Meeting recording with high‑quality audio capture

• Transcription services with speaker identification

• AI‑generated summaries with structured formatting

• Conversation outlines for easy navigation

• Integration with popular productivity tools

Pricing: Paid plans start at $10/user/month

User reviews:

The speaker identification feature receives positive feedback for accuracy. Some users note the free plan's limitations and occasional delays in processing longer meetings. The tool supports use cases from internal team huddles to sales updates and client presentations.

See other Sembly.ai alternatives

7. Grain

Grain positions itself as a notetaker that helps customer-facing teams capture information from video calls and share clips, focusing on knowledge retention and team alignment.

Core features:

• Video call recaps with searchable transcripts

• Ability to create and share meeting clips for training

• Highlight compilation for important moments

• Integration with popular productivity tools

• Knowledge base creation from meeting content

Pricing: Paid plans start at $15/user/month

User reviews:

Users value Grain's clip‑sharing capabilities and highlight compilation features, particularly for training and onboarding purposes. Some users note the higher price point compared to basic transcription tools.

8. Jamie

Jamie positions itself as a meeting assistant supporting detailed notes and summaries, even without deploying a visible meeting bot.

Core features:

• Automatically records and summarizes meetings without joining as a bot

• Works across multiple platforms and meeting types

• Speaker identification and conversation structure

• Cross‑platform compatibility

Pricing: Paid plans start at $12/user/month

User reviews:

Users particularly appreciate Jamie's no‑bot approach, which addresses concerns about visible AI assistants in meetings. The local processing capabilities receive positive feedback. Some users note occasional accuracy issues with complex discussion.

9. Zeplyn

Zeplyn positions itself as a custom solution provider for financial professionals needing meeting data capture aligned with industry‑specific requirements and compliance standards.

Core features:

• Custom solutions designed for financial advisors

• Records, stores, and structures meeting documentation

• Compliance‑focused data capture and retention

• Client interaction tracking and reporting

• Regulatory audit trail capabilities

Pricing: Custom pricing based on firm size and requirements

User reviews:

Some note the higher cost compared to general‑purpose tools, but value the specialized features for regulated industries.

Frequently Asked Questions (FAQ)

What are the key features to look for in Read AI alternatives?

When evaluating Read AI alternatives, prioritize platforms that give users full control and transparency over meeting participation, avoiding automatic or unauthorized joins that raise privacy concerns. Look for tools with simple setup processes, reliable integrations across Zoom, Meet, and Teams, and clear permission management for admins and participants.

Strong customer support and transparent pricing are essential to avoid the confusion many Read AI users report.

Which integrations with other tools are important for AI note‑taking software like Read AI?

Integrations with video conferencing tools like Zoom, Teams, and Meet are essential, plus productivity apps such as Slack, Asana, and CRM integrations for automating workflows. Calendar integration and project management tool connectivity also improve adoption and effectiveness.

How do Fellow and Read AI compare?

Fellow and Read.ai both offer AI-powered meeting tools, but they serve very different needs. Read.ai focuses on passive transcription and sentiment analysis, providing insights like talk ratios and engagement metrics, but it lacks structure, collaboration, and enterprise-grade control. It does not support pre-meeting agendas, collaborative note-taking, or task tracking, and its admin controls and integrations are limited unless you upgrade to its highest-tier plans.

In contrast, Fellow is built for structured, secure, and collaborative meetings across the entire organization. It combines agenda planning, real-time note-taking, assignable action items, and advanced admin features like redaction, SSO, and SCIM provisioning, all while maintaining full SOC 2, HIPAA, and GDPR compliance and never training AI on customer data.

For teams that value security and seamless integration with their existing workflows, Fellow clearly outperforms Read.ai by turning meeting content into actionable, shareable knowledge rather than isolated insights.