10 Alternatives to Microsoft Copilot for Meeting Notes

Microsoft Copilot offers meeting transcription and basic meeting summaries, but many teams need more specialized features like enhanced privacy controls, multilingual support, or deeper integrations with existing workflows. The growing demand for AI meeting assistants has created a robust market of alternatives, each designed to address specific organizational needs that Copilot may not fully satisfy.

These 10 proven alternatives have earned recognition through capabilities that go beyond basic transcription. Each tool offers unique strengths, from privacy‑first architectures to advanced analytics, multilingual support, and CRM integrations, making them good options for mid‑market and enterprise teams seeking more than Microsoft's standard offering for AI meeting note-taking.

This guide helps decision‑makers evaluate the most effective, secure meeting note solutions available today, focusing on tools that deliver actionable insights while meeting strict data governance requirements.

10 Microsoft Copilot alternatives for meeting notes

1. Fellow

Fellow stands out as a privacy‑first, enterprise‑grade meeting assistant that transforms conversations into structured, actionable insights. Unlike basic transcription tools, Fellow's AI generates organized summaries that clearly separate action items, decisions, and discussion points, making post‑meeting follow‑up significantly more efficient.

Data privacy sets Fellow apart from many competitors. The platform maintains SOC 2, HIPAA, and GDPR compliance while guaranteeing that its AI is never trained on customer data: a crucial distinction for organizations with strict confidentiality requirements.

Fellow supports 92+ languages, making it ideal for global organizations with diverse teams.

The platform also offers 50+ integrations with all the popular project management apps (Monday, Asana, ClickUp, Linear, Jira) and CRM tools (HubSpot, Salesforce), ensuring seamless workflow continuity across existing tech stacks.

Ask Fellow, the platform’s conversational AI assistant, allows users to query past meetings in natural language, asking questions like:

• “What were the next steps from last week’s sales call?”

• “Who was assigned to follow up with the client?”

Fellow retrieves relevant summaries, action items, and discussion highlights instantly, eliminating the need to manually search through transcripts or notes. This feature makes Fellow not just a note-taker, but an intelligent AI Chief of Staff.

Start a free 14-day trial of Fellow

2. Otter.ai

Otter.ai delivers real‑time meeting transcription with speaker identification and searchable note archives. The platform provides transcripts, allowing participants to focus on the conversation rather than note‑taking.

The tool offers affordable entry‑level pricing with a robust free tier, making it accessible for smaller teams testing AI meeting assistance. Recent compliance improvements include GDPR and SOC2 certifications, addressing enterprise concerns about data handling.

However, Otter.ai supports only three language options, which limits its usefulness for international organizations. The platform also lacks native action item tracking, requiring additional tools or manual processes to convert transcripts into actionable follow‑ups.

Otter.ai works best for English‑speaking teams prioritizing real‑time transcription accuracy and cost‑effectiveness over advanced summary structuring or multilingual support.

3. TeamsMaestro

TeamsMaestro functions as an AI‑powered meeting bot specifically designed for Microsoft Teams environments. The tool automatically joins scheduled meetings, records conversations, and generates comprehensive summaries with clear speaker separation.

The TeamsMaestro workflow follows these steps:

• AI bot joins Teams meeting automatically

• Records and transcribes conversation in real‑time

• Separates speakers and identifies key discussion points

• Generates meeting summary after call ends

• Delivers downloadable notes in multiple formats (txt, doc, pdf)

TeamsMaestro is an option for organizations heavily invested in the Microsoft ecosystem who need straightforward meeting documentation.

4. 123 Notetaker AI

123 Notetaker AI provides meeting documentation directly within Microsoft Teams, offering both in‑meeting access and automated follow‑up delivery. The tool creates an accessible notes tab during calls, allowing participants to review key points while discussions continue.

The post‑meeting process includes automatic email delivery of PDF summaries and video links, ensuring all attendees receive comprehensive meeting records without manual distribution.

Organizations should verify compliance standards match their regulatory needs before implementation.

5. Jamie AI

Jamie AI offers bot‑free meeting capture. Bot‑free meeting capture means the tool records and summarizes meetings without joining as a visible participant, increasing comfort for attendees who may be uncomfortable with obvious AI presence.

GDPR compliance and European data residency make Jamie AI an option for organizations with strict data sovereignty requirements. The platform supports offline meeting capture, enabling documentation even when internet connectivity is limited or unreliable.

Jamie AI works for European companies with data residency needs, and teams requiring flexible meeting capture across multiple environments.

6. Leexi

Leexi provides real‑time AI summarization with deep VOIP system integrations, making it valuable for organizations using telephone‑based communication alongside traditional video conferencing.

The platform offers structured real‑time summarization, capturing key points as conversations unfold rather than requiring post‑meeting processing.

Primary integrations include:

• VOIP telephony systems

• Customer support ticketing systems

Leexi suits organizations with significant telephony‑based communication.

7. tl;dv

tl;dv focuses on CRM automation, allowing teams to tailor meeting summaries to specific business needs while automatically feeding insights into existing sales and marketing workflows.

Customizable summary options enable users to adjust output format, highlight specific discussion topics, and emphasize particular meeting elements based on organizational priorities. Multilingual support accommodates international teams with diverse language requirements.

8. MeetGeek

MeetGeek positions itself as a comprehensive meeting analytics platform, offering over 100 KPIs and performance coaching capabilities alongside standard transcription and summarization features.

Analytics capabilities include speaking time analysis, sentiment tracking, engagement metrics, and pattern recognition across multiple meetings. These insights support coaching, performance improvement, and process optimization initiatives.

9. Noota

Noota serves as an automation‑focused platform designed specifically for EU organizations with strict data sovereignty requirements. The tool specializes in recruitment and sales workflows with built‑in compliance measures.

EU compliance standards ensure data processing remains within European regulatory boundaries, addressing GDPR requirements and supporting organizations with strict data residency policies.

Workflow automation capabilities include recruitment interview analysis, sales call summarization, and automated follow‑up generation tailored to European business practices and regulatory requirements.

10. Fireflies.ai

Fireflies.ai provides meeting documentation with live transcription, automated AI summaries, and detailed analytics across multiple video conferencing platforms.

Core capabilities include accurate speaker identification, searchable transcription archives, and integration with some productivity tools. The platform also offers analytics for meeting optimization and team performance tracking.

Frequently Asked Questions (FAQ)

Which meeting note tools support multiple video platforms?

Fellow, Jamie AI, and Fireflies.ai provide cross‑platform support for Zoom, Microsoft Teams, Google Meet, and other video conferencing tools. This flexibility allows teams to maintain consistent meeting documentation regardless of the platform they use for different types of meetings or external collaborations.

Which tools generate actionable summaries beyond basic transcription?

Fellow excels at structured summaries that separate action items, decisions, and discussion points into organized sections. On the other hand, MeetGeek adds performance analytics and coaching insights.

How do AI meeting assistants integrate with project management software?

Some enterprise‑grade meeting assistants offer direct integrations with tools like Asana, Trello, Monday.com, and Slack. Fellow provides 50+ integrations that automatically sync action items and meeting summaries into existing workflows.