How Fellow's Jira Integration Automates Project Tracking and Eliminates Manual Data Entry

Here's a scenario every technical leader knows too well: You wrap up a critical sprint planning session or technical retro, and instead of getting back to development, you are stuck manually transcribing notes into Jira tickets.

Valuable time is wasted on administrative work, and worse, critical details discussed in the meeting often get lost in translation. When your AI meeting notes live in one tool and your project management happens in another, gaps form where decisions fail to translate into execution.

We built the Fellow + Jira integration to bridge this gap. By connecting your meeting workflows directly to your development workflows, we ensure that every action item is tracked, traceable, and synchronized automatically.

What is Fellow's Jira integration?

Fellow's Jira integration is a workspace-level connection that facilitates a robust two-way synchronization between meeting action items in Fellow and tasks in Jira.

Unlike simple one-way pushes, this integration ensures data consistency across both platforms. It supports:

• Two-way status syncing: Updates in one platform automatically reflect in the other.

• Creation and Import: You can create new Jira issues directly from Fellow or import existing tickets into your notes for discussion.

• Custom Mapping: Fellow statuses (like "Open" or "Won't Do") map directly to your specific Jira workflow statuses (like "To Do" or "Done").

How it works: setup and mechanics

The integration is designed to be "set and forget" for individual users, with configuration handled centrally to ensure data hygiene.

Workspace-level configuration

• Admin-managed: An admin must enable the integration via Workspace Settings. This is a one-time setup that grants access to all users without requiring individual authentication.

• Project selection: Admins can specifically select which Jira projects are exposed to Fellow, ensuring your meeting notes aren't cluttered with irrelevant project boards.

• Status mapping: Admins configure exactly how Fellow statuses correspond to Jira statuses. For example, checking off a task in Fellow can automatically move the Jira ticket to "Done".

• Two-way toggles: For full functionality, we recommend enabling both the "two-way sync" toggle and the "push status" toggle.

Execution during meetings

Once configured, your team can interact with Jira without leaving the meeting interface:

• The Slash Command: Simply type /jira in any note to pull up the option to "Create new issue" or "Import existing issue".

• AI-Powered Detection: If you record meetings with Fellow, our AI will automatically detect action items. You can then use the three-dot menu on any suggested item to "Link to Jira" with a single click.

• Visual Confirmation: Synced items display a visible indicator "pill," confirming the connection is live.

• Live Updates: If a developer marks a ticket as "In Progress" in Jira, that status change is reflected in the Fellow meeting note.

Why leaders prioritize this integration

We spoke with engineering managers and IT leaders to understand why this integration is critical for their operations. Here are the three main drivers:

1. Eliminating manual data entry overhead

Teams often lose hours manually typing up tickets after daily standups. This administrative burden distracts from high-value development work.

One Software Development Manager told us: "To be able to put this into a meeting so you can discuss it as you go—that's been done, that hasn't been done—that's a great feature."

2. Preventing information loss in technical sessions

Complex technical meetings generate high volumes of information. Relying on manual retention means critical details are often forgotten.

A Head of IT noted the risk of data loss: "A hell of a lot of information is transmitted in a technical session and we usually retain 5 or 10% from that in bullet points... getting more out of that would be an excellent one for us."

3. Ensuring meeting-to-task traceability

Without integration, it is difficult to trace why a ticket exists. Leaders need to see the context behind the task.

A VP of IT highlighted the value of context: "Let's say you're having a meeting and then as you talk about things and generate action items, and those automatically get tickets created in Jira."

Best practices for implementation

To get the most out of the Fellow + Jira integration, we recommend following these deployment strategies:

• Define your project structure first: Not every Jira project requires a meeting integration. Focus on configuring projects that have regular sync meetings, and document your current status workflows before mapping them.

• Review AI suggestions before syncing: While AI detection is powerful, we advise against blindly accepting all suggestions. Have a human review and edit the action item to ensure the task description is clear before pushing it to Jira.

• Train on the "in-meeting" workflow: Encourage your team to create tickets during the meeting while the context is fresh, rather than waiting until afterwards. Using the /jira shortcut should become second nature during discussions.

• Map statuses carefully: Ensure your Fellow status mappings (Open, Completed, Won't Do) align logically with your Jira board structure (Backlog, In Progress, Done) to prevent tickets from landing in the wrong workflow state.

Turn meeting output into business results

The gap between a decision made in a meeting and a task completed in Jira is where projects often stall. By integrating Fellow with Jira, you remove the friction of manual administration and create a reliable system of record that your engineering and product teams can trust.

This integration isn't just about saving clicks; it's about ensuring that every technical discussion translates into trackable execution.

Ready to streamline your engineering workflows? Below are the answers to frequent questions. Got more questions? Book a personalized walkthrough.

Frequently asked questions

Is the Fellow Jira integration configured at the user or workspace level?

The integration is configured at the workspace level. An admin sets it up once, and all users in the workspace can access the integration without needing to perform individual setups.

Does the integration support Jira Epics?

Currently, the integration supports individual task-level issues. It does not currently support creating or syncing Jira Epics.

Does the integration work with voice-based status updates?

No. While you can discuss status updates verbally, the sync is triggered by manual actions. You must check off the action item in Fellow or update the status in Jira for the change to reflect across platforms.

Can I assign Jira tasks to team members who were not present in the meeting?

Yes. When creating or editing an action item in Fellow, you can assign the Jira task to anyone in your Fellow workspace who has valid Jira access, regardless of their attendance in that specific meeting.

What happens if I reject an AI-suggested action item in Fellow?

If you reject an AI-suggested action item, it is permanently deleted from Fellow. Consequently, it will not sync to Jira or create a ticket.

Do users need licenses for both Fellow and Jira?

Yes. To utilize the integration effectively, users need active accounts and appropriate licenses for both the Fellow and Jira platforms.