How Fellow's Confluence Integration Eliminates Post-Meeting Documentation Work

You finish a productive meeting about a new customer onboarding process. The team aligned on clear steps, assigned owners, and made key decisions. But now comes the familiar burden: someone needs to open Confluence, create or find the right page, and manually retype everything discussed—the agenda, the decisions, the action items, the nuances of the conversation. This administrative overhead delays documentation availability, creates inconsistencies, and pulls focus away from execution. Worse, the longer you wait, the more context gets lost. Important details fade. The richness of the discussion becomes a sterile summary.

This is the documentation gap—the space between meeting collaboration and team knowledge where productivity disappears and decisions get buried.

We built the Fellow + Confluence integration to close that gap. By connecting your meeting notes directly to your knowledge base, this integration transforms the documentation workflow from a tedious post-meeting chore into an instant, one-click export.

What is Fellow's Confluence integration?

Fellow's Confluence integration is a native connector designed to seamlessly export meeting content from Fellow directly into Confluence pages or articles. Unlike manually copy-pasting or retyping notes, this integration preserves the full context of your meetings, including agendas, talking points, action items, decisions, and AI-generated recaps, and delivers them to your Confluence workspace in seconds.

The integration gives you complete control over what gets exported and where it goes, ensuring your team's knowledge base stays comprehensive without becoming cluttered with irrelevant meeting notes.

Key capabilities:

• User-level integration: Each team member connects their Confluence account individually, maintaining personal authentication and workspace access

• Selective export: Choose which meetings to send to Confluence, rather than automatically syncing everything

• Flexible destination control: Select the specific Confluence space and page where content should appear

• Comprehensive content transfer: Export agendas, talking points, action items, decisions, discussion notes, and optional AI recaps

• One-click workflow: Send completed meeting notes to Confluence with a single button after your meeting ends

How Fellow and Confluence work together

Setup process

The integration setup takes just minutes and lives at the user level, giving each team member control over their own Confluence connection.

To connect Confluence:

1. Click your workspace logo in the top left corner of Fellow

2. Navigate to User Settings → Apps and Integrations

3. Scroll to the knowledge management systems section and locate Confluence

4. Click the three-dot menu next to Confluence

5. Click Connect and authorize Fellow to access your Confluence spaces

Once connected, you'll see Confluence as an export option for all your meeting notes.

Export workflow

After any meeting, exporting your notes to Confluence is straightforward:

1. Open the meeting note you want to document in Confluence

2. Click the Send button at the top right of your note

3. Select Send to Confluence from the dropdown

4. Choose your destination:

   • Select the Confluence space from the dropdown

   • Select the specific page where the content should appear

5. Click to confirm the export

Fellow will add your meeting content to the selected Confluence page, preserving formatting and structure. You maintain full control over which meetings get documented and where they live in your Confluence hierarchy.

What gets exported:

• Meeting agenda and talking points

• Action items with owners

• Decisions made during the meeting

• Discussion notes and meeting context

• AI-generated recap (optional—you choose whether to include it)

Exporting Ask Fellow responses to Confluence

Beyond meeting notes, you can also export AI-generated documents from Ask Fellow directly to Confluence. This expands the integration's value beyond meeting documentation into broader content creation and knowledge management workflows.

Ask Fellow can generate structured documents on demand—product requirements documents, technical specifications, process guides, onboarding documentation, and more. Once generated, you can send these documents to Confluence just as easily as meeting notes.

Common Ask Fellow to Confluence workflows:

• Product requirements documents: Ask Fellow to draft a PRD based on your feature requirements, then export it to your product documentation space in Confluence

• Technical specifications: Generate technical design docs or API documentation, then add them to your engineering wiki

• Process documentation: Create step-by-step process guides or standard operating procedures, then publish them to your team's knowledge base

• Meeting preparation materials: Generate pre-read documents or discussion frameworks, export them before the meeting, and your team arrives prepared

• Onboarding content: Draft role-specific onboarding guides or training materials, then add them to your onboarding space

Why companies love the Fellow + Confluence integration

1. Eliminating the manual transcription burden

One of the most common pain points teams face is the administrative overhead after meetings. A Fellow customer explained their previous workflow: after every team check-in, someone had to manually transcribe the discussion, decisions, and action items into a Confluence page. With multiple meetings per week, this created hours of non-value-added work.

The integration eliminated this entirely. "This would be much quicker than their previous workflow for posting check-in recaps," the team lead noted. What used to take 30-45 minutes per meeting now happens in seconds. The time savings alone justified the integration, but the real value came from getting documentation published immediately while the meeting was still fresh.

2. Accelerating process documentation

A software engineering team using Fellow needed to document new processes and procedures quickly as they scaled. Every time they held a meeting about a new deployment workflow, incident response procedure, or code review standard, someone had to create the Confluence documentation afterward.

As one implementation specialist explained to their team: "It's just nice if you have a meeting about new processes or a new way to do things, then it can create that in Confluence for you. So you don't have to go and type it out after the meeting." The integration allowed them to move from meeting to documented process in under a minute, dramatically accelerating their ability to scale operational knowledge across growing engineering teams.

3. Creating a single source of truth for decisions

A Fellow customer managing multiple product streams struggled with decision-tracking. Important calls were made in meetings, but by the time someone manually documented them in Confluence, stakeholders had already asked "What did we decide about X?" multiple times. The lag between decision and documentation created uncertainty and duplicate conversations.

The Confluence integration solved this by enabling instant decision logging. As soon as the meeting ended, the team lead exported the notes—including the Decisions section—directly to their product decision log in Confluence. Team members could reference decisions immediately, and the practice of exporting every decision-making meeting created a comprehensive, searchable archive of product direction.

Best practices for implementing the Fellow + Confluence integration

To maximize the value of this integration, we recommend these tactical approaches based on successful customer implementations.

Establish a clear export Ssrategy

Not every meeting needs to live in Confluence. Define which types of meetings should be exported to maintain a high signal-to-noise ratio in your knowledge base. Process documentation meetings, architecture decisions, sprint retrospectives, and cross-functional alignment sessions are ideal candidates. Internal team check-ins and one-on-ones typically stay in Fellow only. Document your team's export criteria and share it so everyone makes consistent decisions about what gets documented.

Structure your Confluence hierarchy before exporting

Create a logical Confluence page structure that anticipates where meeting content will live before you start exporting. Set up dedicated parent pages for different meeting categories—team check-ins, process documentation, decision logs, project meetings—so team members know exactly where to export. A clear hierarchy prevents orphaned meeting notes and makes your Confluence workspace more navigable.

Review and clean before export

Always review your meeting notes before sending them to Confluence. Remove internal-only commentary, clean up formatting for readability, and ensure the content makes sense to someone who wasn't in the meeting. This quick review step—typically 2-3 minutes—dramatically improves the quality of your documentation and prevents sensitive information from appearing in shared spaces.

Leverage Fellow channels for consistent export patterns

Use Fellow's channels feature to organize meetings by topic or project, then establish consistent export patterns for each channel. For example, all meetings in your "Product Architecture" channel could automatically route to a specific Confluence space. This creates muscle memory for your team and ensures related meetings accumulate in the same location, building a comprehensive knowledge base over time.

Train your team on the integration

Ensure every team member who uses Fellow knows how to connect and use the Confluence integration. Provide specific examples of well-formatted exports and share best practices across your team. When new members join, include Confluence export training as part of their Fellow onboarding. The integration is only valuable if your team actually uses it consistently.

Combine with AI recaps for executive-ready documentation

Fellow's AI Meeting Notes provide concise summaries of discussions, key points, and outcomes. When exporting to Confluence, consider linking to the AI recap for executive stakeholders or cross-functional partners who need the highlights without reading full meeting notes. This creates multiple levels of documentation granularity, full notes for the team, AI summaries for leadership, all from a single export.

The documentation gap between meetings and knowledge management is where accountability breaks down, decisions get forgotten, and teams waste time recreating information that already exists. By integrating Fellow with Confluence, you eliminate the manual work that creates this gap, ensuring your meeting outcomes become instantly accessible team knowledge. Your documentation stays current, your team stays aligned, and you can focus on execution rather than administrative overhead.

Below are the answers to some frequently asked questions from our customers about the Confluence integration. Got more questions about Fellow's integrations? Book a personalized walkthrough.