17 Prompts to Get the Most From Your AI Meeting Assistant
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AI Summary by Fellow
Most professionals are already drowning in meetings. You open your calendar on a Monday morning, see a wall of back-to-back calls, and immediately wonder: How am I going to remember everything that gets discussed?
The truth is, most people aren’t struggling with showing up to meetings, they’re struggling with what happens after: Remembering decisions, tracking action items, pulling out key insights, and keeping everyone accountable usually means digging through messy notes or rewatching recordings you’ll never have time for.
That’s why more teams are turning to AI meeting assistants. The problem? Most people stop at using them as notetakers. They hit “record,” skim a summary, and call it a day. That’s like hiring a Chief of Staff and only asking them to write down what happened, instead of helping you plan, prioritize, and act.
If you want to truly unlock the value of AI in your meetings, you need to treat your notetaker like what it really is: an AI Chief of Staff. And if you’re wondering which tool we recommend, the answer is simple: Fellow. It’s the most accurate and secure AI meeting assistant out there, with built-in recording, transcription, and summarization, plus Ask Fellow, a chat-based Copilot that lets you ask natural questions about any past meeting and get instant, reliable answers. All of it, fully integrated with your calendar and the tools your team already uses.
So how do you go from underutilizing your AI notetaker to getting real ROI from it? That’s where this cheat sheet comes in. Below, you’ll find 17 practical prompts you can copy, paste, and use right inside Ask Fellow to unlock insights, stay organized, and run meetings like a pro.
1. Prepare for an upcoming meeting
Scenario: You’ve got another weekly sync coming up and need a quick refresher on what was discussed last time so you can walk in confident.
AI Prompt:
“You are my executive assistant. Give me a pre-meeting brief for my next meeting with [a particular person or team].
Include:
1) Key takeaways from the last meeting (max 3),
2) Rapport-building topics I can bring up (max 2),
3) Any follow-ups I need to address (max 3).”
2. Distill information in a repeatable format
Scenario: You want a consistent, easy-to-read summary of every meeting, organized by outcomes and decisions.
Prompt:
“Create a brief of my last meeting with [a particular person or team].
Include the headings: Key Outcomes and Strategic Decisions.
Be as concise as possible.”
3. Extract updates about organizational changes
Scenario: You think someone mentioned new hires or team changes, but you’re not sure when or where.
Prompt:
“Were any announcements made recently about new hires, team changes, or other organizational updates?”
4. Generate meaningful quotes from town halls or presentations
Scenario: You want to highlight inspiring or memorable quotes from leadership to share in an email or presentation.
Prompt:
“List the most important quotations related to [e.g. company vision] from the last meeting with [a person or team], and include the name of the person who said them.”
5. Focus on the part of the meeting that relates to you
Scenario: You were in a large meeting and aren’t sure if your name, or your team’s work, came up.
Prompt:
“Was I mentioned in the last [team or meeting name] meeting?
What was said?”
6. Get up to speed if you missed a meeting
Scenario: You couldn’t attend a call and need a quick overview of what happened without watching the entire recording.
Prompt:
“What did I miss in the [team name] meeting on [date]?”
7. Break down progress reports into a concise format
Scenario: Your team shared lots of project updates, but you only need the essentials.
Prompt:
“Summarize the progress updates for [specific project or initiative].
What still needs to be done?”
8. Address blockers to move work forward
Scenario: You suspect there are obstacles slowing things down, and you want to get ahead of them.
Prompt:
“Were any blockers mentioned in the last meeting with [a particular person or team]?”
9. Ensure no action item falls through the cracks
Scenario: You don’t want to forget a single commitment before your next meeting.
Prompt:
“What should I follow up on before the next meeting with [a particular person or team]?”
10. Keep everyone accountable with a clear list
Scenario: You’re coordinating across multiple projects and need to know who owns which tasks.
Prompt:
“List all the action items from the [team or project] meeting on [date].
Group them by project or topic, and specify who is responsible for each.”
11. Capture each person’s perspective
Scenario: A heated debate happened, and you want to clearly see where each participant stood.
Prompt:
“List each participant’s perspective and input on the topic of [X] in [a particular meeting].”
12. Document key decisions with next steps
Scenario: You need a clean record of what was decided and what happens next.
Prompt:
“What were the decisions made in the last meeting with [a particular person or team]?
Under each decision, list 1–2 next steps.”
Pro tip: Ask the AI meeting assistant to bold the decisions so they’re easier to scan.
13. Extract key takeaways for stakeholders
Scenario: You’re preparing an update for leadership and need to highlight the most important insights.
Prompt:
“Were there any insights shared about competitors, market trends, or customer feedback in the meeting with [person or team] on [date]?”
14. Don’t lose sight of the big picture
Scenario: After weeks of meetings, you want a quick pulse on company-wide progress and challenges.
Prompt:
“Did my meetings cover any updates on company goals, challenges, or major milestones recently?”
15. Get feedback on your 1:1s
Scenario: You’re trying to improve as a manager and want constructive feedback on how you’re running your 1-on-1s.
Prompt:
“If you were to give me feedback on how I ran my last 1-on-1 with [direct report], what might you suggest?”
16. Improve team engagement
Scenario: Your last meeting felt flat, and you want ideas to make the next one more engaging.
Prompt:
“Based on the last meeting with [person or team], what would you suggest to make this meeting more engaging for everyone?”
17. Draft a customer follow-up email
Scenario: You just wrapped up a client call and need to send a polished follow-up without starting from scratch.
Prompt:
“Based on my last meeting with [client name], write a follow-up email that includes my thanks for their time, the key decisions we made, and a request to meet again in two weeks.”
Final tips to get real value out of your chat-based AI meeting assistant
Be specific. Vague prompts lead to vague answers. Add names, dates, or project titles.
Set boundaries. Ask for “top 3 points” or “in 5 bullet points” to keep responses sharp.
Shape the output. Tell your AI how to format the answer so it’s easy to share, like bolding key decisions or grouping action items.
Meetings will always be part of work, but they don’t have to drain your time or memory. With the right prompts, your AI meeting assistant becomes more than a recorder, it becomes your Chief of Staff, helping you stay sharp, organized, and focused on what actually matters.
Put this cheat sheet into action
You’ve got the prompts, now it’s time to see what happens when you actually use them. With Ask Fellow, you can treat your AI meeting assistant like a true Chief of Staff, one that remembers every detail, keeps your team accountable, and helps you move faster.
👉 Start your 14-day free trial of Fellow today and try these 17 prompts in your own meetings.
Record, transcribe and summarize every meeting with the only AI meeting assistant built from the ground up with privacy and security in mind.
